Document and Records Manager

Description

Job Summary: We are seeking a rigorous and methodical Document and Records Manager to lead the structuring, safeguarding, and comprehensive administration of physical and digital archives. Key Highlights: 1. Lead the optimization of document management standards. 2. Design and maintain the document classification and archiving system. 3. Ensure traceability and security of corporate information. **Company:** FA Creative Office SpA **Location:** Av. Vitacura 2939, Las Condes, Santiago, Metropolitan Region, Chile **Position:** Document and Records Manager **Offered Salary:** CLP $1\.680\.000 net monthly **Work Mode:** On-site **Job Description** At FA Creative Office SpA, we are seeking a **Document and Records Manager**, characterized by rigor, methodology, and strong organizational skills, to join our corporate office in Las Condes. The core objective of this role is to lead the structuring, safeguarding, and comprehensive administration of the company’s physical and digital archives, implementing efficient workflows that ensure rapid, traceable, and secure access to administrative, legal, and technical project documentation. **Main Responsibilities** * Design, structure, and maintain the company’s physical and digital document classification, archiving, and management system. * Receive, encode, catalog, and index case files, contracts, tax documents, and project reports. * Coordinate the migration of physical archives to centralized digital repositories through digitization and indexing processes. * Ensure traceability, version control, and strict logging of document access and loans. * Ensure compliance with institutional confidentiality policies, information security policies, and document retention schedules. * Conduct periodic audits of document inventories to ensure the integrity of the corporate repository. * Advise and collaborate with various internal departments on standardizing file formats and archiving procedures. **Requirements and Suitability** * **Education:** Technical or professional degree in Document Management, Library Science, Archival Science, Business Administration, or related field. * **Experience:** Minimum 2–4 years of experience in document repository management, project control, or records administration. * **Required Technical Knowledge:** * Practical proficiency in document management platforms (SharePoint, Alfresco, Google Workspace Enterprise, or ECM systems). * Intermediate/advanced proficiency in office productivity tools (Microsoft Office: Excel for inventory control, Word, and PDF management). * Familiarity with archival principles, retention schedules, and information security protocols. * **Key Skills:** High attention to detail, strong organizational ability, discretion, proactivity, and a structured approach. * **Residency:** Availability to work on-site in the Las Condes corporate district (Av. Vitacura). **Benefits** * **Competitive salary:** CLP $1\.680\.000 per month. * Formal employment contract (fixed-term, with potential conversion to indefinite-term based on performance evaluation). * Excellent corporate environment in eastern Santiago, with access to connectivity and services. * Opportunity to lead and optimize the company’s document management standards. Salary: $1\.680\.000 per month Workplace: On-site employment