Administrative Coordinator

Description

Job Summary: An Administrative Coordinator who will manage administrative processes, documentation, and supplier relations to ensure smooth operations and improve customer experience. Key Highlights: 1. Cross-functional role in operational continuity 2. Enhances internal and external coordination 3. Contributes to team and customer experience About the Role **Escalille Accommodation and Tourism Services Management** is seeking an **Administrative Coordinator** to join our team in **Copiapó, Atacama Region**. In this role, you will be responsible for coordinating administrative processes, documentation, suppliers, and operational requirements related to our accommodation and customer service offerings. You will work closely with the departments of **operations, reservations, finance, procurement, human resources, suppliers, and guest services**, ensuring that administrative activities are executed in an orderly, timely, and procedure-compliant manner. This opportunity is ideal for professionals with experience in **administration, operations coordination, tourism, hospitality, or service industries**, who are organized, solution-oriented, and capable of managing multiple priorities. Your Impact on the Team As the Administrative Coordinator, you will play a cross-functional role in sustaining our operational continuity. Your work will contribute to: * Maintaining organized and up-to-date administrative processes. * Improving coordination between operations and support departments. * Sustaining appropriate supplier relationships. * Reducing delays in requisitions and documentation. * Supporting expense control and management of contracted services. * Enhancing the experience of internal teams and customers. Key Responsibilities * Coordinate daily administrative activities across operations. * Maintain updated records, contracts, and documentation. * Manage procurement requests and supplies. * Request and compare supplier quotations. * Track purchase orders and contracted services. * Coordinate with finance for invoice review and payments. * Maintain administrative control databases and spreadsheets. * Support reservation management and operational background documentation as required. * Coordinate services with external suppliers. * Maintain control over documentation related to accommodations and services. * Prepare administrative and operational reports. * Coordinate requirements from various internal departments. * Support onboarding processes and staff documentation. * Monitor contract and recurring service expiration dates. * Resolve administrative incidents and escalate situations requiring higher-level intervention. * Support internal audits or document reviews. * Participate in digital transformation and continuous improvement initiatives. * Maintain professional communication with suppliers and customers. * Support planning of administrative and operational activities. * Perform other duties related to administrative coordination. Requirements * **2–4 years of experience** in administration, operational coordination, hospitality, tourism, or related fields. * Prior experience as an **Administrative Coordinator, Administrative Analyst, Senior Administrative Assistant, Administrative Coordinator**, or similar role. * Proficiency in **Microsoft Excel, Word, Outlook, and PowerPoint**. * Experience coordinating suppliers and services. * Knowledge of purchase orders, invoicing, and document control. * Experience using **ERP, CRM, hotel PMS, or administrative platforms** is preferred. * Strong organizational and time-management skills. * High attention to detail. * Ability to handle multiple requests and priorities. * Excellent written and verbal communication skills. * Service orientation and problem-solving ability. * Ability to collaborate effectively across diverse departments. Technical Skills Preferred * Intermediate or advanced Microsoft Excel * ERP * CRM * PMS systems * Supplier management * Purchase orders * Expense control * Document management * Administrative reporting * Reservation coordination * KPI metrics * Basic or intermediate Power BI Salary: $800\.000 \- $1\.200\.000 per month Work Location: On-site employment