Real Estate Commercial Assistant

Description

Position Summary: We are seeking a Commercial Assistant to manage the property portfolio, track vacancies, and coordinate with real estate agents, providing administrative support throughout the commercial cycle. Key Highlights: 1. Role focused on property portfolio management and commercial tracking 2. Key administrative support for rental and sales operations 3. Ongoing coordination with real estate agents and various departments A prominent real estate company is currently seeking a **Commercial Assistant** to join its Commercial Department, assuming a role oriented toward **property portfolio management, vacancy tracking, and coordination with real estate agents**. The primary responsibility will be to monitor and manage the commercial activities related to vacant properties, ensuring each unit maintains active, verifiable, and accurately recorded management. Additionally, the role includes providing administrative support for the commercial cycle of rental and sales operations. Main Responsibilities * Conduct weekly tracking of vacant properties and of the management activities performed by assigned agents. * Verify proper listing and timely updates of properties on real estate portals. * Consolidate agents’ management reports and monitor their performance outcomes. * Register and manage leads, property visits, results, and key reasons for lack of progress. * Prepare vacancy reports and issue alerts regarding units with low or no commercial activity. * Maintain up-to-date property information, visit records, and follow-up data in internal systems and CRM. * Handle administrative tasks related to contracts, invoicing, agent commissions, and vendor payments. * Coordinate with Operations and Finance teams on processes associated with contract terminations and property handovers. * Maintain ongoing coordination with real estate agents, providing necessary information and documentation for commercial management. Requirements **Education:** * Technical Degree in Business Administration. * Technical Degree in Commercial Management. * Technical Degree in Financial Administration. * Bachelor’s Degree in Business Administration. * Bachelor’s Degree in Commercial Engineering. * Bachelor’s Degree in Real Estate Administration/Management. * Licensed Real Estate Agent or related qualification. **Experience and Knowledge:** * Experience in management control, commercial tracking, and/or reporting. * **Intermediate-level Excel proficiency.** * Experience preparing and analyzing management reports. * Experience using commercial or real estate CRM systems is desirable. * Experience in the real estate sector or property management is desirable. * Knowledge of real estate marketing, leasing, and/or sales. * Proficiency in Microsoft Office tools and digital platforms. We seek candidates with * Orderliness and methodical approach. * Planning and organizational skills. * Analytical thinking. * Results orientation. * Proactivity. * Responsibility and follow-up capability. * Adaptability to new digital tools. * Service orientation and strong communication skills. * Ability to collaborate effectively across departments and with external parties. If you have experience in commercial tracking, management control, and reporting, and wish to develop your career in the real estate industry, **we invite you to apply**. Application Question(s): * Please indicate your desired net monthly salary. * Please describe your relevant experience. Work Location: On-site employment