Facilities Assistant

Description

Job Summary: Responsible for providing administrative, documentary, and operational support to installation projects, ensuring information flow and contractual compliance. Key Responsibilities: 1. Administrative and operational support for installation projects 2. Coordination with internal departments, suppliers, and customers 3. Billing management and document control **Date Posted:** 2026\-04\-23**Country:** Chile**Location:** CHL02 : PEREZ VALENZUELA 1635, 9th Floor, 8320000, SANTIAGO**Job Summary:** Responsible for providing administrative, documentary, and operational support to ongoing installation projects, ensuring proper information flow, contractual compliance, coordination with internal departments, suppliers, and customers, as well as supporting billing processes, document control, accreditations, and associated administrative management of projects. **On a typical day, you will:** * Prepare and manage Purchase Lists (PL) in the JDE system for materials, tools, PPE, and equipment dispatches, with required approvals. * Manage supplier and SBC purchase orders, subject to managerial authorization. * Prepare and manage SBC contracts, including coordination of signatures. * Compile and administer “Zero Files”, including collection of background documentation, signatures, and notarial procedures. * Manage site-platform accreditations by collecting required documentation from OTIS personnel. * Coordinate and manage TE1 documentation and liaise with electrical customers and suppliers. * Support modification of drawings per customer requirements or site supervision directives. * Raise and manage billing tickets based on project progress and EDP. * Participate in billing meetings to review progress and support the finance team. * Register and control CHO related to additional sales, including validations and approvals. **What You’ll Need to Succeed!** * **Education:** Bachelor’s degree or professional/technical qualification in administration, industrial engineering, or related fields. * **Experience:** Minimum 2 years in similar roles. Operational data analysis, cost analysis, negotiation skills, planning, and proficiency in Microsoft Project or similar tools. Apply today to join us and build the future together. **\#BuildWhatsNext** If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day. Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2\.4 billion people every day and maintain approximately 2\.4 million customer units worldwide, the industry's largest Service portfolio. You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 72,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast\-moving, high\-performance company. When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge. We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs. Today, our focus more than ever is on people. As a global, people\-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do. We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here. Become a part of the Otis team and help us \#Buildwhatsnext! *Otis is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at careers@otis.com.*