Administrative Coordinator

Description

Position Summary: Administrative Coordinator to organize, monitor, and control administrative processes, ensuring efficient support to departments and maintaining communication with suppliers and internal teams. Key Highlights: 1. Cross-functional role with a broad process-oriented perspective. 2. Professional development in administration, coordination, and management control. 3. Autonomy to organize priorities and propose improvements. About the Role At **Élida Servicios Empresariales y Gestión Comercial**, we are seeking an **Administrative Coordinator** to support the organization, monitoring, and control of the company’s administrative processes. The selected candidate will be responsible for coordinating documentation, suppliers, administrative procurement, reporting, operational schedules, and internal requirements—ensuring that various departments receive the necessary support to perform their functions efficiently. This position will work closely with Administration, Finance, Human Resources, Commercial, and Operations, maintaining constant communication with suppliers and internal teams. We seek an organized, proactive, detail-oriented professional capable of managing multiple priorities and ensuring timely completion of administrative tasks. Why Join Us? **Cross-functional role:** You will interact with various departments across the company and gain a comprehensive view of our processes. **Professional development:** You will strengthen your expertise in administration, coordination, procurement, and management control. **Autonomy:** We value professionals who can independently organize priorities and propose improvements. **Collaborative work:** You will actively participate with Finance, Human Resources, Operations, and Commercial teams. **Operational impact:** Your management will be critical to maintaining continuity and organization of our internal processes. Main Responsibilities * Coordinate daily administrative activities. * Manage internal and external documentation. * Maintain physical and digital files properly organized. * Coordinate administrative procurement and internal requests. * Request quotations and maintain contact with suppliers. * Track purchase orders and service deliveries. * Coordinate schedules, meetings, and internal activities. * Prepare periodic administrative reports. * Keep databases and records up to date. * Support billing and document control processes. * Coordinate information with Accounting and Finance. * Monitor pending payments and documents. * Support onboarding processes for new employees. * Coordinate office supply and service requirements. * Manage supplier contracts and documentation. * Prepare presentations and documents for management. * Support administrative budget tracking. * Identify opportunities for improvement in internal processes. * Maintain updated administrative procedures and templates. * Coordinate travel, reservations, or transfers as required. * Manage correspondence and internal communications. * Support administrative audits. * Monitor adherence to deadlines and commitments. * Resolve administrative requests from various departments. What We Are Looking For **Experience:** 3–5 years of experience in Administration, Coordination, Operations, Finance, or related areas. **Education:** Technical or university degree in Business Administration, Commercial Engineering, Accounting, Business Management, or a related field. **Organization:** Ability to handle multiple tasks, priorities, and deadlines simultaneously. **Excel:** Intermediate proficiency in Microsoft Excel. **Administration:** Experience in documentation management, supplier relations, procurement, and internal coordination. **Communication:** Strong interpersonal skills for effective interaction with internal teams and suppliers. **Analysis:** Ability to review information, identify discrepancies, and follow up on pending items. Preferred Qualifications * ERP or administrative system experience. * Experience with SAP, Softland, Defontana, Dynamics, or similar systems. * Knowledge of invoicing and tax documentation. * Power BI proficiency. * Supplier management experience. * Procurement coordination experience. * Basic accounting knowledge. * Experience in service, trading, or consulting companies. * Advanced Microsoft Office proficiency. * Experience supporting Human Resources processes. Salary: $1.400.000 – $3.000.000 per month Workplace: On-site employment