Management Assistant

Description

Job Summary: We are seeking an organized and proactive Management Assistant to provide key administrative and operational support to senior management, ensuring smooth operations and coordination. Key Highlights: 1. Key administrative and operational support to senior management 2. Efficient management of schedules, documentation, and communications 3. Monitoring of agreements and tasks arising from managerial meetings We seek a highly organized, proactive Management Assistant with excellent management capabilities to provide key administrative and operational support to the senior management of our company. The incumbent will serve as the right hand of management, ensuring smooth internal processes, proper document management, and efficient coordination with clients, suppliers, and various departments within the company. Key Duties and Responsibilities Schedule and Coordination Management: Manage and optimize the management team’s schedule, coordinating meetings, committees, business trips, accommodations, and corporate events. Document Control and Reporting: Draft, review, and archive formal correspondence, meeting minutes, reports, memoranda, and high-impact executive presentations. Communication Channel: Serve as the primary point of contact and an efficient filter between management and external clients, suppliers, department heads, and regulatory or auditing entities. Internal Administrative Management: Process petty cash expense reports, manage invoices, coordinate contract signings, and serve as the direct liaison with Finance and Human Resources departments. Commitment Follow-up: Monitor the implementation of agreements and assigned tasks from management meetings across various operational and support departments.-Requirements- Minimum education: Basic education Less than 1 year of experience Driver's license: Class B Willingness to travel: Yes Willingness to relocate: Yes Keywords: helper, assistant, auxiliary, aux, ayudante, asistente, auxiliar, aide