Vehicle Registration Operational Assistant

Description

Position Summary: Responsible for ensuring the processing and validation of vehicle registration files for financial clients, operating official platforms with technical rigor and documentary order. Key Highlights: 1. Key role in processing and validating vehicle registration files 2. Multi-platform management and resolution of administrative bottlenecks 3. Focus on meticulousness, systematic processes, and ethical integrity **Position Mission:** Responsible for ensuring the correct processing, validation, and submission of vehicle registration files for financial clients, operating official platforms (SPIEV, STEV, Civil Registry, and Municipalities) under strict standards of technical rigor, documentary order, and zero tolerance for errors. **Key Responsibilities:** * **Document Validation:** Meticulous review of contracts, notarial powers of attorney, promissory notes, invoices, and registers, verifying signatures, stamps, and legal consistency of data prior to processing. * **Multi-Platform Processing:** Uploading and managing applications for initial vehicle registrations and transfers on Civil Registry portals (SPIEV / STEV), municipal websites, and internal ERP systems. * **File Control and Custody:** Numbering, classification, digitization, and secure storage of physical folders and high-value digital files. * **Resolution of Administrative Bottlenecks:** Early identification of objections or documentary inconsistencies, coordinating corrections through proper channels (notaries, account executives, and internal departments). * **Workflow Tracking:** Daily monitoring of registration progress and reporting status updates to direct supervisors via Excel spreadsheets. **Job Requirements:** * **Education:** Graduate of a Medium or Higher Technical Program in Business Administration, Accounting, Legal Management, Executive Secretariat, or related field. * **Experience:** Minimum 1 year in operational back-office roles, document management, notary offices, automotive companies, or financial services. * **Technical Knowledge:** * Intermediate-level Excel proficiency (data cross-referencing, control spreadsheets). * Proficiency in web platforms and institutional ERP systems. * Familiarity with SPIEV and STEV platforms is desirable (not mandatory if candidate demonstrates strong capacity for learning regulatory frameworks). * **Competencies:** High level of meticulousness, ability to work with systematic and repetitive processes, ethical integrity, and precision orientation. **What We Offer:** * Market-aligned net salary: **$550\.000**. * Job stability within a company specialized in financial back-office services. * Excellent connectivity and location * Location: Providencia, Metropolitan Region (100% on-site, near metro station) * Working Hours: Monday–Thursday, 08:45–18:00 hrs | Friday, 08:45–17:30 hrs Salary: $600\.000 per month Workplace: On-site employment