Maritime Operations Coordinator

Description

Position Summary: Coordinate and manage documentation, shipments, and international import and export operations, ensuring adherence to deadlines and requirements in foreign trade and customs. Key Highlights: 1. Manage international import and export operations 2. Coordinate with customs agencies, shipping lines, and freight carriers 3. Ensure regulatory compliance and cargo tracking **About the Role:** Puerto Montt is one of southern Chile’s primary port, aquaculture, and logistics hubs. From this city, exports, maritime shipments, and commercial operations connecting regional producers with international customers and markets are coordinated. At Albatros Marine and Logistics Solutions, we support our clients in coordinating the documentary, logistical, and commercial aspects of their import and export operations. We are seeking a **Foreign Trade and Customs Analyst** to manage documentation, coordinate shipments, and ensure that international operations comply with established deadlines and requirements. **English Translation of the Position Title:** **Foreign Trade and Customs Analyst** You will not be limited to preparing documents. You will track cargo, coordinate with customs agencies, shipping lines, freight carriers, and customers, and verify that each operation meets applicable commercial, customs, and sanitary requirements. The position is based in **Puerto Montt, Los Lagos Region, Chile**. **Main Responsibilities:** **Export Coordination:** Manage operational and documentary stages required to dispatch products to international markets. **Import Management:** Support the entry of equipment, spare parts, materials, and supplies purchased from foreign suppliers. **Document Preparation:** Draft and review commercial invoices, packing lists, certificates, bills of lading, and other related documents. **Shipment Coordination:** Manage space reservations, departure dates, shipping instructions, and cargo tracking. **Customs Agency Coordination:** Submit supporting information, respond to inquiries, and verify timely document submission. **Shipping Line Coordination:** Maintain communication with maritime companies, freight forwarders, and logistics operators to confirm itineraries and availability. **Cargo Tracking:** Monitor shipment progress from origin to delivery at the agreed destination. **Deadline Control:** Verify production, pickup, consolidation, document submission, departure, and arrival dates. **Cost Review:** Validate transportation, storage, insurance, port service fees, and other operation-related expenses. **Tariff Classification:** Support identification of tariff codes and verify applicable requirements for products and inputs. **Regulatory Compliance:** Confirm operations comply with current customs, commercial, and tax legislation. **Sanitary Requirements:** Coordinate certificates and supporting documents required by Sernapesca, SAG, or other relevant authorities, depending on cargo type. **Incoterms Control:** Verify responsibilities, costs, and risks defined in international sales terms. **Customer Management:** Report shipment status, respond to documentary requests, and promptly communicate potential delays. **Internal Coordination:** Collaborate with operations, finance, sales, and customer service teams to ensure each shipment has complete information. **System Updates:** Record orders, documents, costs, dates, and operational statuses in ERP systems or internal platforms. **Incident Resolution:** Manage documentary discrepancies, delays, cargo discrepancies, itinerary changes, and supplier-related issues. **Operational Reporting:** Prepare reports on shipments, delivery times, costs, incidents, and deadline compliance. **Document Control:** Maintain updated and organized backups for audits, inspections, and internal queries. **Continuous Improvement:** Identify recurring errors and propose controls or procedures to reduce delays and additional costs. **What We Seek:** **Experience:** Minimum 2 years’ experience in foreign trade, exports, imports, customs, or international logistics. **Education:** Technical or professional degree in Foreign Trade, International Business, Logistics, Administration, or a related field. **Documentation:** Practical knowledge of commercial invoices, packing lists, bills of lading, certificates, and customs declarations. **Customs Processes:** Understanding of standard import and export procedures in Chile. **Maritime Logistics:** Familiarity with shipping lines, ports, containers, space bookings, and shipment tracking. **Incoterms:** Knowledge of commercial and logistical responsibilities associated with major Incoterms. **Regulations:** Knowledge of requirements set by Customs, Sernapesca, SAG, and other regulatory bodies is valued. **Tools:** Intermediate or advanced proficiency in Microsoft Excel and logistics tracking platforms. **Enterprise Systems:** Experience with SAP, Softland, Defontana, or other ERP systems is valued. **Analytical Ability:** You can review large volumes of information, detect inconsistencies, and resolve them before shipment. **Organization:** Ability to coordinate multiple operations simultaneously without losing sight of documents, deadlines, and priorities. **Attention to Detail:** You carefully review quantities, codes, customer data, destinations, and commercial terms. **Communication:** You coordinate clearly and professionally with customers, suppliers, carriers, and authorities. **Working Under Pressure:** You maintain accuracy amid document deadlines, itinerary changes, and urgent shipments. **Languages:** Fluent Spanish and intermediate or advanced English for managing emails, documents, and international communications. **Mindset:** You are an organized, rigorous person focused on operational continuity. You do not wait until shipment day to identify problems; you review supporting information in advance, communicate risks, and ensure every operation proceeds correctly. Salary: $1\.500 \- $1\.600 per month Work Location: On-site employment