SECRETARY B

Description

Position Summary: We are seeking a Secretary B to perform and support executive administrative activities, contributing to the planning, direction, and control of administrative services. Key Responsibilities: 1. Administrative support for academic and institutional activities 2. Coordination of the Head's schedule and activities 3. Public service and document management **Administrative Level 17** **Faculty of Engineering** The Department of Human Development invites applications for an external selection process to fill the position of Secretary B, Administrative Level 17, on a contractual basis, to be performed full-time at the Faculty of Engineering. This is a selection process that includes an initial probationary period of three months. At the end of the second month, the selected candidate will undergo an evaluation conducted by the Head of the Cost Center. Based on the outcome of this evaluation, a decision will be made regarding whether to extend the appointment until December 31, 2026, applying thereafter the regulations governing the appointment of contractual staff under the Administrative Statute (Article 10 and other applicable provisions). It is hereby noted that if no notification is issued regarding the extension of the appointment pursuant to this competition, the appointment shall automatically terminate upon expiration of its term. **Job Requirements per University Decree No. 1444/96:** Secondary Education Certificate and at least 40 hours of specialized administrative training courses; or a Technical Degree in Administration awarded by universities, professional institutes, technical training centers, or state-recognized professional technical colleges. **Position Profile Requirements:** A desirable qualification is a Higher Technical Degree awarded by a state-recognized educational institution (university, technical training center, or professional institute) in Secretarial Studies (Executive, Bilingual, or similar). **Desirable Training Courses:** ✓ Spelling and Writing ✓ Office Software (Word Processing, Spreadsheets, and Presentations) – Intermediate Level **Experience** Two years of experience in similar roles is desirable. **Working Hours:** Monday to Thursday: 09:00–18:00; Friday: 09:00–17:00 **Mission:** To execute and support executive-level administrative activities within the Unit, thereby contributing to the planning, direction, and control of the direct supervisor’s administrative services. **Main Job Functions:** ✓ Provide in-person or telephone service to the general public, responding promptly to inquiries and/or requests. ✓ Manage visitor reception, meeting preparations, cafeteria arrangements, and coordination of the meeting point. ✓ Coordinate and maintain up-to-date the Head’s schedule and activities, timely reminding about upcoming appointments. ✓ Type documents, reports, and correspondence, adhering to formats established by the Institution. ✓ Manage the dispatch and receipt of documents within the Unit according to its requirements. ✓ Update and transmit required information through available communication channels. ✓ Prepare, receive, and dispatch documents of varying complexity for subsequent processing, as required by the Head. ✓ Provide administrative support for academic and institutional activities when appropriate. ✓ Perform any other duties similar to those listed above, as assigned by the supervisor. **Institutional Competencies:** * Orientation toward Excellence * Commitment to Institutional Values * Service Orientation **Position Competencies:** * Initiative, Level C * Teamwork, Level D * Openness – Reliability – Integrity, Level A **Required Documents:** * Secondary Education Certificate and at least 40 hours of specialized administrative training courses; or a Technical Degree in Administration awarded by universities, professional institutes, technical training centers, or state-recognized professional technical colleges. * Updated CURRICULUM VITAE * All documents and certifications may be submitted as simple photocopies; i.e., NOTARIZATION IS NOT REQUIRED. * Applicants with disabilities causing impediments or difficulties in carrying out the selection process must declare them in their application so that appropriate measures can be adopted to ensure equal conditions for all applicants in this selection process. * Please note that, if selected and registered in the National Registry of Alimony Debtors, you must authorize— as a prerequisite for hiring, appointment, promotion, or advancement—that the University withhold and directly pay future alimony amounts to the beneficiary, plus a 10% surcharge applied to the alimony debt until it is fully extinguished. (Article 36, Law No. 21.389) **Submission of Documents:** **Application Period:** From Monday, April 13 to Monday, April 20, 2026 **Observations** * For inquiries regarding internal selection processes, * Documentation will not be returned, and applications received outside the stated deadline will not be accepted. * Applicants failing to submit all required documents may be automatically disqualified from the process. * Applicants joining the selection process voluntarily agree to participate in all evaluation systems established by the University to assess the generic and technical competencies required for the position. * Distinctions, exclusions, or preferences based on race, gender, age, marital status, union affiliation, religion, political opinion, national ancestry, or social origin—aimed at nullifying or altering equality of opportunity or treatment in employment—are prohibited.