Operations, Administration, and Dispatch Assistant

Description

Job Summary: We are seeking an Operations, Administration, and Dispatch Assistant to support the company’s daily operations, ensuring order, coordination, and follow-up in a dynamic environment. Key Highlights: 1. Key support in daily operations, administration, and dispatch 2. Direct participation in administrative and operational tasks 3. Essential role for continuity, control, and traceability We seek an organized, reliable, executive-minded, and practical individual capable of supporting both administrative and operational tasks. The ideal candidate must feel comfortable managing multiple pending items simultaneously, handling digital tools efficiently, possessing a valid driver’s license, paying attention to detail, and supporting seamless, controlled, and clear operations. We are not looking for someone who merely "helps." We seek someone who organizes, executes, and performs real follow-up. **Conditions** * Initial fixed-term contract, with potential for extension based on performance. * In-person working schedule from Monday to Friday. * Opportunity to join a growing company with direct involvement in administrative, operational, and dispatch tasks. **Position Objective** We seek an **Operations, Administration, and Dispatch Assistant** to support the company’s daily operations, ensuring document organization, administrative coordination, operational follow-up, and delivery support when required by operations. This position is critical to maintaining continuity, control, and traceability within a dynamic company, requiring an organized, responsible individual with genuine execution capability. **Responsibilities — Operations, Dispatch, Billing, and Follow-up** * Update inventories, operational records, and databases in Google Sheets and/or internal systems. * Coordinate orders and dispatches daily with the warehouse. * **Support the issuance and review of tax-related documents associated with orders, such as invoices, receipts, shipping guides, and credit notes, as applicable.** * **Prepare necessary information for billing and order documentation in the company’s internal system.** * Track deliveries and maintain an up-to-date record of each order’s status. * Perform order deliveries within Santiago when required by operations. * Drive company vehicles to support dispatches, errands, or other operational activities. **HR Administrative Support** * Post job advertisements on various platforms. * Conduct initial resume screening and coordinate interviews. * Support the onboarding checklist for new employees: documents, signatures, internal registrations, and follow-up. * Assist with administrative tasks related to hiring, onboarding, and personnel management. **Operations, Dispatch, and Follow-up** * Update inventories, operational records, and databases in Google Sheets and/or internal systems. * Coordinate daily dispatches with the warehouse and track deliveries. * Perform order deliveries within Santiago when required by operations. * Drive company vehicles to support dispatches, errands, or other operational activities. * Maintain basic control and traceability of relevant operational information. * Follow up on pending administrative and operational tasks, ensuring timely completion. **Requirements** * Minimum **3 years of experience** in administrative, operational, logistics, coordination, or similar roles. * Valid Class B driver’s license. * Experience driving in Santiago. * Availability to perform deliveries, errands, and field-based operational activities. * Experience or basic knowledge of billing, issuing shipping guides, receipts, and/or tax-related documents. * Intermediate proficiency in **Microsoft Office**: Excel, Word, PowerPoint, and Outlook. * Proficiency in **Google Workspace** tools: Google Sheets, Drive, Gmail, Calendar, and Forms. * Strong organizational skills, document control, and follow-up capabilities. * Basic knowledge of administration, expense reporting, and expense documentation. * Relevant technical or university education. **Preferred Qualifications** * Prior experience in operations, administration, logistics, warehouse, or mass-consumption companies. * Experience performing dispatches or coordinating deliveries. * Personal vehicle. * Ability to work in a dynamic environment with multiple priorities. * Proactivity, autonomy, and a sense of urgency. * Sound judgment to raise alerts, organize information, and follow up on pending items. Employment Type: Full-time Salary: $700\.000 \- $800\.000 per month Application Question(s): * What is your proficiency level with Microsoft Office and Google Workspace? * Do you have experience issuing or reviewing tax-related documents such as invoices, receipts, shipping guides, or credit notes? * Are you available to perform order deliveries, errands, and field-based operational activities within Santiago when required by the company? Education: * Completed Higher Technical Education (Mandatory) Experience: * Operations: 2 years (Desirable) Work Location: On-site employment