General Services Coordinator

Description

Job Summary: We are seeking a General Services Coordinator to organize and supervise the daily operations of a foundation, coordinating vendors and ensuring optimal facility functionality. Key Highlights: 1. Direct impact on community health and wellness programs. 2. Operational responsibility and collaborative environment. 3. Opportunities for professional development and continuous training. **About the Role:** At Fundación HeartFull Salud y Bienestar, we strive to provide safe, organized, and welcoming spaces for our users, professionals, and support teams. Our facilities play an essential role in sustaining health, wellness, and community care programs. We seek a General Services Coordinator capable of organizing daily services including cleaning, security, supply procurement, logistical support, and basic facility operations. Your responsibilities will extend beyond supervising operational tasks. You will coordinate vendors, manage supplies, respond to internal requests, and ensure all areas are prepared to deliver services effectively. You will work directly with administration, maintenance, reception, clinical teams, vendors, and support staff. This position is ideal for an organized, solution-oriented, and service-focused individual. **Why Work With Us:** **Community Impact:** Your work will directly contribute to the operation of health and wellness programs serving individuals and families in Talca. **Operational Responsibility:** You will actively participate in organizing services, managing vendors, handling materials, and fulfilling internal requirements. **Collaborative Environment:** You will work alongside healthcare professionals, administrative staff, receptionists, maintenance personnel, and support teams. **Purpose-Driven Service:** Every operational improvement helps deliver a safer, more orderly, and comfortable experience for users. **Clear Processes:** We use work plans, records, checklists, and service controls to maintain consistent standards. **Professional Development:** You will have access to training in operational coordination, safety, user service, and vendor management. **Location:** Our headquarters is located at Avenida Circunvalación 30 Oriente 1420, Talca, Región del Maule, Chile. **Key Responsibilities:** **General Services Coordination:** Organize cleaning, security, supply receipt, and operational support activities. **Vendor Management:** Coordinate external companies providing cleaning, security, pest control, waste removal, and other services. **Supply Control:** Monitor inventory and replenishment of cleaning, hygiene, office, and general-use supplies. **Internal Request Handling:** Receive requests from various departments and coordinate timely responses. **Space Supervision:** Conduct daily checks on orderliness, cleanliness, accessibility, and overall facility conditions. **Logistical Support:** Prepare rooms, furniture, and resources for meetings, workshops, community activities, and care sessions. **Document Management:** Maintain records of vendors, service orders, inventories, incidents, and performed controls. **Safety and Prevention:** Support compliance with evacuation procedures, signage, access protocols, and risk prevention measures. **Maintenance Coordination:** Report malfunctions, defects, or repair needs to the responsible technical team. **Quality Control:** Review compliance with contracted services and request corrections when necessary. **Waste Management:** Coordinate proper removal and disposal of general and special waste, as applicable. **Continuous Improvement:** Propose solutions to reduce costs, prevent disruptions, and optimize space utilization. **What We Seek:** **Experience:** Minimum two years of experience in general services, facility administration, internal logistics, or operational coordination. **Education:** Technical degree in Administration, Logistics, Operations Management, or related field. Equivalent experience will also be considered. **Vendor Management:** Experience coordinating external services and verifying agreement compliance. **Organization:** Ability to manage multiple requests, tasks, and priorities throughout the workday. **Inventory Management:** Basic knowledge of material control, replenishment, and storage of supplies. **Digital Tools:** Proficiency in Microsoft Excel, email, and record-keeping systems. **Communication:** Ability to coordinate effectively with internal staff, users, technicians, and vendors. **Problem Solving:** Ability to respond quickly to malfunctions, delays, or unforeseen needs. **Service Orientation:** Respectful conduct, willingness to assist, and concern for user experience. **Safety:** Basic knowledge of risk prevention, evacuation procedures, and safe working conditions. **Languages:** Fluent Spanish. Basic English proficiency is considered an advantage. **Professional Approach:** Responsibility, orderliness, discretion, initiative, and attention to detail. Salary: $1\.900\.000 \- $2\.500\.000 per month Work Location: On-site employment