General Administrative Assistant

Description

Position Summary: We are seeking a proactive and dynamic General Administrative Assistant to provide cross-functional administrative and operational support for the company's daily operations. Key Highlights: 1. Cross-functional administrative and operational support for daily management 2. Efficient information flow and rigorous organization of records 3. Cross-departmental collaboration with various company areas **Company:** Penon BG SpA **Location:** Esmeralda 1050, Valparaíso, Valparaíso Region, Chile **Position:** General Administrative Assistant **Offered Salary:** CLP $1\.620\.000 net per month **Work Mode:** On-site **Position Description At Penon BG SpA, we are looking for a proactive, dynamic, and highly structured **General Administrative Assistant** to join our corporate offices in the commercial and historic district of Valparaíso. The core purpose of this role is to provide cross-functional administrative and operational support for the company's daily operations, ensuring efficient information flow, strict organization of physical and digital records, and timely handling of internal and external business requests. **Main Responsibilities** * Organize, type, classify, and archive the company’s physical and digital documentation (invoices, receipts, purchase orders, delivery notes, and contracts). * Provide support for basic accounting tasks, petty cash management, expense voucher reconciliation, and operational file management. * Issue electronic tax documents via the Internal Revenue Service (SII) portal or the corporate ERP system. * Manage office supply stock and inventory, work tools, and coordinate minor operational purchases. * Handle external administrative procedures, courier services, and follow-up on requests with public or commercial entities. * Coordinate mail reception, telephone switchboard operation, and direct support for visitor reception. * Collaborate cross-functionally with various company departments to resolve routine administrative contingencies. **Requirements and Suitability** * **Education:** Technical or higher-level degree in Business Administration, Executive Secretariat, General Accounting, or related field. * **Experience:** Minimum 2–3 years in administrative assistance, accounting support, or general office operations roles. * **Required Knowledge:** * Intermediate proficiency in office software (Microsoft Office: Excel, Word, Outlook). * Experience using ERP systems or accounting/administrative management software (Softland, Manager, Nubox, or similar). * Operational knowledge of electronic invoicing and basic tax procedures in Chile. * **Key Skills:** Excellent attention to detail, strong organizational ability, assertive communication, impeccable writing skills, and collaborative teamwork. * **Residence:** Availability to work on-site in the Esmeralda Street area, Valparaíso. **Benefits** * **Competitive salary:** CLP $1\.620\.000 per month. * Formal employment contract (fixed-term, with possible transition to indefinite-term based on performance evaluation). * Job stability within a solid and growing professional structure. * Excellent working environment and full corporate equipment to support job performance. Salary: $1\.620\.000 per month Workplace: On-site employment