Administrative and Warehouse Assistant

Description

Job Summary: Supports administrative and warehouse requirements, contributing to optimal process management and delivering excellence in service. Key Highlights: 1. Comprehensive management of clinical supplies and warehouse administration. 2. Key support in administrative HR processes and billing. 3. Direct patient assistance and coordination of essential services. At **Davita Kidney Care**, a multinational company specializing in providing treatment for patients with renal failure, we are seeking our next **Administrative and Warehouse Assistant** for our dialysis center located in **Lo Prado, Región Metropolitana.** **The purpose of this position is:** To support and address the administrative requirements of the dialysis center, actively contributing to its optimal process management and delivering excellence in service, aligned with quality policies, corporate objectives, and guidelines. **Your main responsibilities will be:** 1\. Manage clinical and other supplies: * Receive supplies, manage invoices, and enter information into the SAP system. * Conduct warehouse and dialysis center inventory counts to manage RIC and extraordinary orders. * Deliver daily supplies to the dialysis unit according to company procedures. * Support the Head Nurse in monitoring and ensuring efficient use of clinical supplies. 2\. Manage administrative HR-related processes: * Support the Head Nurse in administrative management related to staff needs. * Support the Head Nurse in payroll processing, ensuring compliance with established deadlines. * Request and manage documentation for contract-based staff, coordinating submission to HR prior to their onboarding at the dialysis center. * Support recruitment and coordination of contract-based personnel based on the clinic’s operational needs. 3\. Perform billing and collections procedures: * Maintain the MAI system up to date by entering daily patient attendance and uploading data to SRT. * Reconcile MAI–SRT data during month-end pre-closing, identifying and correcting inconsistencies. * Manage entry and updates of patients’ personal and clinical information in relevant systems (Euclid and medical records). * Request, receive, and organize required clinical and administrative documentation upon patient admission. 4\. Assist patients, family members, and/or companions: * Manage and coordinate patient transportation services, including assistance and expense tracking for accounting reporting. * Contact and coordinate emergency services when required by the patient’s condition or center needs. * Provide timely and clear information to patients, per instructions from the Head Nurse. * Post and maintain updated authorized informational content on the center’s bulletin board. 5\. Perform specific administrative tasks for the center, such as: * Promptly identify and report deterioration of infrastructure and center assets. * Record, enter, and manage center administrative documents and invoices. * Manage petty cash funds per instructions from the Head Nurse and established procedures. * Maintain up-to-date administrative and operational documentation for the dialysis center. And others. **We offer benefits such as:** * Complementary health insurance. * Life insurance. * Annual vacation bonus. * And others. **Requirements:** * High school diploma and/or preferably technical studies in Business Administration or Logistics. * Prior experience in warehouse and/or healthcare settings is desirable. We seek professionals demonstrating high levels of Commitment, Service Excellence, Continuous Improvement, and Integrity—with genuine concern and empathy for our patients and team members! *All our job postings comply with Law 21.015, promoting labor inclusion for persons with disabilities. Our applicants will receive support from our team to complete an online application process within a company culture that champions equality among individuals.*