PA & Office Manager

Description

Summary: Seeking a PA & Office Manager to provide high-level executive support and ensure efficient office operations in a renewable energy company. Highlights: 1. Contribute to the transition toward a more sustainable future 2. Work alongside experienced and diverse professionals 3. Opportunity to work in the renewable energy industry **If you are passionate about renewable energy and want to contribute to the transition toward a more sustainable future, we invite you to join our team. At Mainstream, you will have the opportunity to work alongside experienced and diverse professionals while contributing to projects that have a meaningful long\-term impact.** * **Reporting to:** PA \& Office Manager. * **Department:** Office Management * **Job Location:** Santiago, Chile. * **Travel Required:** No. **What do we do?** Mainstream Renewable Power is a leading renewable energy company with significant experience in renewable energy projects worldwide, spanning wind, solar, and emerging clean energy technologies. With a growing portfolio of renewable assets in operation, Mainstream is committed to delivering sustainable energy solutions to support the global energy transitionds. **What are we looking for?** The PA \& Office Manager will provide high\-level executive support while ensuring the efficient day\-to\-day operations of the office. This role combines managing the executive’s schedule, communications, and travel with overseeing office administration, vendor coordination, and workplace services to create a well\-organized and productive environment. **What Challenges will you face?** * Manage the General Manager’s calendar, meetings, and travel arrangements. * Act as the first point of contact with the travel agency to arrange flights, accommodations, and ground transportation in line with company policy. * Prepare materials, presentations, and communications. * Oversee information flow, expenses, budget, and reporting. * Coordinate and execute internal and external events, offsites, and company meetings. * Supervise and develop administrative and support staff. * Oversee office operations, budgets, and vendor contracts. * Manage office facilities, seating plans, and equipment. * Support onboarding by preparing workstations and coordinating IT setup. * Serve as liaison with building administration, security, and SHEQ teams. * Provide backup reception support when required. Support with employee events and internal communications. * **What knowledge do you require?** Educational, knowledge and experience background * Strong organizational and time management skills to handle multiple priorities effectively. * Excellent communication and interpersonal skills to interact with stakeholders at all levels. * High attention to detail and accuracy in managing information, reporting, and scheduling. * Problem\-solving and decision\-making abilities to address challenges proactively. * Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office systems. * Discretion and professionalism in handling confidential information. Ability to work independently and as part of a team in a fast\-paced environment. * **Language skills** * Spanish English proficiency is considered an advantage. * **What we offer?** We offer the opportunity to work in a collaborative and diverse environment within the renewable energy industry, with exposure to a wide range of projects and teams. We also provide a competitive compensation and benefits package.