Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant for the Circular Logistics Management team, focused on document management, administrative coordination of services, and operational support in a key role for service control and closure. Key Highlights: 1. Key role in service control and closure 2. Participation in projects with interdisciplinary teams and clients 3. Dynamism and challenges in a key industry for sustainable development At VOLTA, we lead the transformation of the waste management industry to build a cleaner, healthier, and more sustainable Chile. Currently, we are looking for an Administrative Assistant for our Circular Logistics Management team, working on-site at our headquarters located in Quilicura, with a focus on document management, administrative coordination of services, and operational support. The selected candidate will play a key role in service control and closure, document administration, and cross-functional support to various areas related to our industrial clients and key account management. Candidate Profile: Technical or higher-level education in Administration, Logistics, Industrial Management, or related fields. At least 1 year of experience in administrative positions, preferably in operational or technical areas. Familiarity with SAP, document management platforms, and basic knowledge of industrial service management is desirable. Main Responsibilities: SAP Management: Perform OV (Sales Order) closures in the SAP system. Technical Closures: Prepare technical closure folders and associated reports for services rendered. Document Management: Manage our external clients’ portal by uploading required documentation (certificates, reports, supporting documents, etc.). Emergency Response: Submit purchase order (PO) requests and coordinate documentation for emergency services. Commercial Support: Request quotations from the commercial team according to operational needs. Client Relationship: Participate in monthly in-person meetings with our external clients and maintain smooth communication with clients. Technical Reports: Prepare and consolidate technical and photographic reports of executed services. Administrative Management: Coordinate stamps, signatures, final disposal certificates, and PO control for our services or any emergencies that may arise. Benefits: Dynamism and significant challenges in a key industry for the country’s sustainable development. Participation in projects with interdisciplinary teams and strategic clients. Access to Crehana, a virtual Development and Learning platform that will accelerate your growth to the next level. Commuter transportation to and from our operational center. Attractive benefits linked to wellbeing and quality of life. Do you know someone who might be interested in this vacancy? Share it with your professional network! We’re looking for you!. -Requirements- Minimum Education: Secondary Education (CH) / Technical 1 year of experience Keywords: helper, assistant, auxiliary, aux, ayudante, asistente, auxiliar, aux, administrative