Documentation and Archives Manager

Description

Position Summary: We are seeking a Documentation and Archives Manager to administer, organize, and safeguard the company's document collection, ensuring standardization and confidentiality. Key Highlights: 1. Manages and optimizes the company's physical and digital document collection. 2. Ensures standardization, traceability, and confidentiality of information. 3. Implements efficient systems for file control and retrieval. **Company:** Kasas Savunma SpA **Location:** Alameda 1845, Santiago, Región Metropolitana, Chile **Position:** Documentation and Archives Manager **Offered Salary:** CLP $1\.670\.000 net monthly **Work Mode:** On-site **Position Description** At Kasas Savunma SpA, we are seeking an organized, meticulous, and highly detail-oriented **Documentation and Archives Manager** to join our central offices located on the central Av. Libertador Bernardo O'Higgins (Alameda) in Santiago. The selected candidate will be responsible for administering, organizing, safeguarding, and optimizing the company’s entire document collection (both physical and digital), ensuring record standardization, information traceability, and strict compliance with corporate data retention and confidentiality policies. **Main Responsibilities** * Properly classify, code, catalog, and archive organizational files, contracts, technical documents, and accounting records. * Implement and maintain an efficient system for corporate documentation traceability and version control. * Coordinate document digitization, indexing, and migration processes into the company’s digital repositories. * Respond promptly and accurately to internal requests for file loans, consultation, and retrieval. * Conduct periodic audits of physical and digital archive inventories to verify document preservation status and order. * Enforce and monitor information security policies, restricted access protocols, and document retention schedules. * Support the standardization of formats and Standard Operating Procedures (SOPs) for corporate data management. **Requirements and Qualifications** * **Education:** Technical or professional degree in Library Science, Archival Studies, Business Administration, Document Management, or related field. * **Experience:** Minimum 2–3 years in roles focused on document control, records administration, or corporate repository management. * **Required Knowledge:** * Experience using document management platforms (SharePoint, Google Drive Enterprise, Alfresco, or ECM systems). * Intermediate proficiency in office productivity tools (Microsoft Office: Excel, Word, advanced PDF). * Knowledge of archival techniques, document retention schedules, and information security principles. * **Key Skills:** High level of rigor and attention to detail, analytical ability, strong confidentiality awareness, proactivity, and excellent organizational capacity. * **Residency:** Willingness to work on-site in downtown Santiago (Alameda area). **Benefits** * **Competitive salary:** CLP $1\.670\.000 per month. * Formal employment contract (fixed-term, with potential transition to indefinite-term based on performance). * Excellent transportation connectivity, steps away from Metro stations and public transport along Alameda. * Job stability within a dynamic corporate environment. Salary: $1\.670\.000 per month Workplace: On-site employment