Dispatch Assistant

Description

Job Summary: We are seeking a Dispatch Assistant to join our logistics team, ensuring operational continuity of logistics and administrative processes within a disposable products company. Key Highlights: 1. Ensure operational continuity in logistics and administration. 2. Supervise order loading and plan dispatch routes. 3. Maintain smooth communication with sales representatives and customers. Job Description: A company in the disposable products industry is looking for a **Dispatch Assistant** to join its logistics team, contributing to the proper functioning of warehouses, billing processes, and nationwide dispatch management. The primary objective of this position is to **ensure operational continuity of logistics and administrative processes.** **Apply now and join our team!** JOB FUNCTIONS: 1\. Execute instructions issued by supervisors. 2\. Review Sales Notes and assign sales profiles. 3\. Prepare Sales Notes indicating packaging quantities per product. 4\. Calculate total packages per Sales Note to appropriately configure dispatch loads. 5\. Supervise order loading onto trucks, ensuring correct preparation. 6\. Issue accounting documents: invoices, credit notes, dispatch guides, etc. 7\. Prepare internal dispatch documents. 8\. Plan sector-based dispatch routes according to weekly planning. 9\. Prepare and collect collection documentation. 10\. Receive routes along with invoices and related dispatch documents. 11\. Review, notify, and report payments. 12\. Maintain orderly accounting documentation. 13\. Keep a record of departmental expenses. 14\. Coordinate merchandise movement between headquarters and branches. 15\. Ensure vehicle fleet maintenance, up-to-date documentation, and proper operation. 16\. Maintain smooth and consistent communication with sales representatives and other departments. 17\. Customer service, including in-person customer payment collection and delivery. 18\. Perform work cleanly, orderly, and systematically; use materials appropriately and economically. 19\. Comply with safety regulations and current legislation. Hard Skills * Logical-Mathematical Proficiency (Basic Operations) * Intermediate Excel proficiency * Experience and/or education in administration Soft Skills * Responsible and organized * Problem-solving under pressure * Analytical ability * Adaptability in a dynamic environment * Error prevention and anticipation * Effective communication with internal colleagues and customers * Proactivity and personality. Employment Type: Full-time Salary: $680.000 - $720.000 per month Work Location: On-site employment