Executive Secretary

Description

Job Summary: We are seeking an Executive Secretary with high discretion and operational excellence to provide comprehensive and high-level support to the General Management. Key Highlights: 1. Comprehensive and high-level support to the General Management 2. Executive calendar management and strategic communications 3. Key role in coordinating and supporting senior management **Company:** Arab Horse SpA **Location:** Blanco 1150, Valparaíso, Valparaíso Region, Chile **Position:** Executive Secretary **Offered Salary:** CLP $1\.740\.000 gross per month **Work Modality:** On-site **Job Description** Arab Horse SpA is currently seeking an **Executive Secretary**, characterized by high discretion, operational excellence, and executive management capability, to join our headquarters located in the corporate district of Valparaíso. The primary objective of this role is to deliver seamless, comprehensive, and high-level support to the company’s General Management, including managing the executive calendar, coordinating strategic communications, and ensuring the proper execution of institutional and operational commitments of senior management. **Main Responsibilities** * Manage and optimize the General Management’s calendar: prioritize meetings, institutional commitments, and corporate travel. * Channel, filter, and draft official correspondence, reports, meeting minutes, and high-confidentiality executive presentations. * Organize end-to-end logistics for board meetings, executive committees, and corporate events (venue preparation, technical support, minutes of agreements). * Serve as a timely and professional communication liaison between General Management, departmental managers, and external stakeholders. * Monitor and control management expenses, process expense reports, and track assigned budgets. * Safeguard, classify, and maintain up-to-date the strategic documentation and contractual archives of senior management. * Coordinate VIP client, strategic partner, and institutional visitor reception in accordance with the highest standards of corporate protocol. **Requirements and Suitability** * **Education:** Professional or advanced technical degree in Executive Secretarial Studies, Business Administration, Public Relations, or related field. * **Experience:** Minimum 3–5 years in roles supporting boards of directors, general management, or senior executives. * **Required Knowledge:** * Advanced proficiency in office productivity tools (Microsoft Office / Google Workspace: fluent use of digital calendar systems, corporate email, Excel, and document intelligence). * Excellent spelling, executive writing skills, and strong verbal communication abilities. * Intermediate/advanced English proficiency (desirable for international executive coordination). * **Key Skills:** Strong ethical awareness and confidentiality, anticipatory thinking, excellent professional presence, diplomacy, problem-solving under pressure, and impeccable organizational ability. * **Residence:** Availability to work on-site in the Blanco Street area, Valparaíso. **Benefits** * **Competitive salary:** CLP $1\.740\.000 per month. * Formal employment contract (fixed-term, with potential transition to indefinite-term based on performance evaluation). * Stability within an established organization in the financial sector and with deep roots in Valparaíso’s history. * Full workplace equipment and a professional, dynamic corporate environment. Salary: $1\.740\.000 per month Workplace: On-site employment