Administrative Assistant

Description

Job Summary: We are seeking an organized and proactive Administrative Assistant to support the operational and administrative management of a modern hotel, ensuring compliance with administrative and financial obligations. Key Highlights: 1. Professional development within an international hotel company (Accor/ibis Budget) 2. Support for the operational and administrative management of a modern hotel 3. Focus on operational efficiency and quality of customer service **Company Description** A modern hotel under the internationally recognized ibis Budget brand, known for offering functional, comfortable, and affordable accommodation. Located in the Providencia district of Santiago, the hotel provides lodging services to business and leisure travelers, distinguished by its focus on operational efficiency, quality of customer service, and teamwork. It is part of the Accor group, one of the world's leading hotel chains. **Job Description** We seek to hire an Administrative Assistant to support the hotel’s operational and administrative management. We are looking for organized, proactive individuals with a service-oriented mindset and strong teamwork capabilities, interested in developing their careers within an international hospitality company. Primary Job Objective Coordinate the administrative area, ensuring full compliance with administrative and financial obligations, relevant legislation, and self-regulation standards. Ensure correct and complete execution of processes, minimizing fiscal, labor, and other risks. * Coordinate and guide activities related to Accounting/Finance, Procurement/Warehouse, and Cost Management. * Support and analyze third-party outsourcing contracts and client records. * Guarantee compliance with departmental procedures according to legislation and self-regulation, respecting the company’s calendar and those of other responsible bodies. * Ensure subcontracted companies comply with applicable legislation by reviewing specific documentation. Monitor contract expiration dates, adjustment dates, amounts billed, penalties for delays, as well as additional contractual clauses containing updated information. * Analyze balance sheets and management reports, identify possible inconsistencies, and take timely corrective actions. * Review reconciliation ledgers together with the supervisor and allocate discrepancies to the CAF or similar system when issues are detected. * Prepare and manage monthly treasury planning to effectively plan and allocate the company’s financial resources. * Issue management reports to present hotel performance results and provide necessary justifications. Prepare the hotel’s annual budget and outcome forecasts jointly with the supervisor, as well as Real vs. Budget control. * Analyze the list of delinquent customers and report findings to the immediate supervisor and colleagues through meetings and minutes. * Follow CSR department guidelines regarding selective waste collection and consumption of water, energy, and cleaning products to meet environmental objectives. * Achieve departmental goals: Actively contribute to achieving departmental objectives through efficient execution of assigned tasks, aligned with established strategic and operational guidelines. * Participate in mandatory and developmental training: Attend and complete all training sessions required by the company to maintain and strengthen competencies essential for the role. * Collaborate with other departments to ensure operational continuity: Provide support to other departments as needed, ensuring smooth processes and uninterrupted organizational operations. * Perform other related duties as required by the department/hotel. **Requirements** EXPERIENCE 2 years in the field At least 1 year in the same position * Completed higher education in Accounting, Finance, Business Administration, or related discipline * People Management * Accounting/Finance * Specific Processes and Legislation related to Specialized Areas (Accounting/Tax, Finance, Labor) * Office suite * Basic knowledge of Accounting and Finance * Opera, Simphony, Sun **Additional Information** LEADERSHIP LEVEL: HEARTIST REQUIRED PERSONAL CHARACTERISTICS * I act with an open mindset. * I actively support a positive team spirit. * Organization * Communication * Discretion * Attention to detail