Payroll Administration Assistant

Description

Job Summary: TPU Cargo Logistics & Business Services Chile SpA is seeking an organized, discreet, and detail-oriented Payroll Administration Assistant to provide administrative support for payroll and HR functions. Key Highlights: 1. Key administrative support for payroll and HR processes. 2. Ideal opportunity for recent graduates and professionals with limited experience. 3. Professional development in payroll, HR, accounting, and administration. Job Summary **TPU Cargo Logistics \& Business Services Chile SpA** is seeking an organized, discreet, and detail-oriented ***Payroll Administration Assistant*** to join our team in Maipú. As a Payroll Administration Assistant, you will provide administrative support for payroll, employee records, attendance information, employment documentation, and routine HR processes. You will assist in collecting and validating payroll information, updating employee data, maintaining accurate records, preparing supporting documentation, and responding to routine employee inquiries regarding payroll. You will work closely with HR, payroll, finance, administration, logistics operations, and management teams to ensure employee information is processed accurately and within established deadlines. This position is ideal for recent graduates and professionals with limited experience interested in payroll, compensation, HR, accounting, personnel administration, or business administration. Responsibilities: Provide administrative support for payroll and compensation processes. Collect employee-related payroll information. Review payroll information to verify completeness. Enter and update employee information in authorized systems. Maintain accurate employee payroll records. Assist with attendance and working hours information. Maintain vacation and absence records. Assist with medical leave documentation. Support processing of authorized overtime information. Assist with authorized employee allowances and deductions. Maintain employee banking and payment information in accordance with approved procedures. Assist with payroll period checklists. Support preliminary validation of payroll data. Identify missing or inconsistent information. Escalate payroll discrepancies to authorized personnel. Assist with payroll slip/settlement documentation. Support maintenance of employment contract records and amendments. Assist with payroll setup for new employees. Support documentation for employee termination/separation. Maintain organized digital personnel files. Assist with employee information updates. Respond to routine payroll and HR administrative inquiries. Escalate complex payroll questions as appropriate. Maintain payroll records in Excel or Google Sheets. Assist with payroll reporting and reconciliations. Support updates to the HR and payroll database. Provide assistance with Previred-related administrative information as needed. Provide support with information required for AFP, health system, AFC, and other legal processes under supervision. Provide assistance with documentation required for Labor Directorate processes as needed. Maintain strict confidentiality of salary and employee information. Support adherence to monthly payroll deadlines. Assist with payroll audits and administrative controls. Follow payroll documentation and data retention procedures. Support continuous improvement of payroll administration. Requirements: Completed secondary education or equivalent qualification. Technical or professional studies in Human Resources, Accounting, Business Administration, Personnel Administration, Finance, or related fields are highly valued. Approximately 0\-1 year of relevant experience. Prior payroll experience is not mandatory. Recent graduates are encouraged to apply. Internships in payroll, HR, accounting, or administration will be considered. Excellent numerical accuracy. Strong attention to detail. Excellent organizational skills. Professional handling of confidential information. Basic knowledge of Microsoft Excel or Google Sheets. Familiarity with Microsoft Office or Microsoft 365\. Comfortable entering and validating numerical information. Basic knowledge of payroll or compensation is desirable. Familiarity with HR or payroll software is advantageous. Familiarity with BUK, Talana, Rex\+ or similar platforms is advantageous though not mandatory. Basic knowledge of Previred is desirable. Good oral and written communication skills. Excellent follow-up ability. Ability to work with recurring monthly deadlines. Ability to identify data inconsistencies. Willingness to learn Chilean payroll and personnel administration processes. Why Work With Us? Gain practical experience in payroll administration. Learn Chilean compensation processes. Develop payroll data validation skills. Gain experience with employee records and HR systems. Learn attendance and leave administration. Develop Excel and payroll reporting skills. Gain experience in HR and finance processes. Learn payroll documentation and monthly cycles. Develop confidential data management skills. Gain experience supporting a logistics and business services team. Work alongside HR, finance, logistics, and commercial operations professionals. Build a professional career path toward roles such as Payroll Coordinator, Payroll Analyst, Compensation Analyst, HR Analyst, Personnel Administration Specialist, or HR Operations Coordinator. Salary: $650\.000 \- $850\.000 per month Work Location: On-site employment