Management Assistant

Description

Job Summary: We are seeking a proactive and organized Management Assistant to provide comprehensive executive support, optimize managerial operations, and ensure smooth communication. Key Highlights: 1. Comprehensive executive support to management 2. Optimization of managerial time management 3. Ensures smooth communication between teams and clients **Company:** Seen Seo SpA **Location:** Plaza Sotomayor 60, Valparaíso, Valparaíso Region, Chile **Position:** Management Assistant **Offered Salary:** CLP $1\.760\.000 net per month **Work Mode:** On-site **Job Description** At Seen Seo SpA, we are looking for a proactive, highly organized Management Assistant with impeccable discretion to join our corporate offices located in the financial heart of Valparaíso, at Plaza Sotomayor. The successful candidate will provide comprehensive executive support to management, facilitating decision-making, optimizing managerial time management, and ensuring smooth communication among management, internal work teams, and clients or strategic partners. **Main Responsibilities** * Manage the management team’s executive schedule comprehensively: coordinate meetings, prioritize commitments, and handle travel logistics. * Draft, review, and route official correspondence, reports, meeting minutes, and high-impact executive presentations. * Serve as a professional point of contact and gatekeeper between management and various operational departments, suppliers, and key clients. * Prepare materials, documentation, and technical support required for committees, operational sessions, and management meetings. * Administer management’s representation expenses, expense reporting, and budget tracking assigned to the department. * Maintain strict order and confidentiality of physical and digital corporate and strategic contractual documentation. * Coordinate institutional visitor reception and provide logistical support for corporate activities organized by management. **Requirements and Suitability** * **Education:** Technical or university degree in Executive Secretariat, Business Administration, Public Relations, Administrative Engineering, or related field. * **Experience:** Minimum 3–4 years performing management assistance, departmental director support, or executive support functions. * **Required Knowledge:** * Advanced proficiency in office software (Microsoft Office / Google Workspace: Excel, PowerPoint, digital scheduling). * Excellent corporate writing skills, flawless spelling, and assertive communication. * Intermediate English level (desirable for coordinating with or receiving international counterparts). * **Key Skills:** Quick problem-solving thinking, strong organizational ability, discretion, proactivity, diplomacy, and composure under pressure. * **Residence:** Availability to work on-site at Plaza Sotomayor, Valparaíso. **Benefits** * **Competitive Salary:** CLP $1\.760\.000 per month. * Formal employment contract (fixed-term, with potential transition to indefinite-term based on performance evaluation). * Prestigious location with excellent connectivity in Valparaíso’s historic and financial hub. * Integration into a dynamic, structured professional environment offering opportunities for career development. Salary: $1\.760\.000 per month Workplace: On-site employment