Administrative

Description

Position Summary: Ferrovial seeks an Administrative Officer for Construction Projects to ensure smooth administrative, financial, and documentary operations, cost control, and personnel management. Key Responsibilities: 1. Manage invoices, petty cash, and expenses. 2. Support HR processes and maintain up-to-date documentation. 3. Conduct physical and digital document control with a focus on audits. **Join Ferrovial: Where Innovation Meets Opportunity** ====================================================== Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At **Ferrovial**, we are not just a company; we are a community of innovators and trailblazers. Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide., including Highways, Airports, Construction, and Energy. **Ferrovial Construction** is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track\-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high\-speed railroads) and 16,994 miles of road maintenance and repair. **Why Ferrovial?** * **Global presence, local impact**: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference. * **Collaborative excellence**: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued. * **Inclusive Culture**: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation. * **Career growth**: Benefit from global and cross\-business unit mobility, with development processes designed to ensure your professional growth. * **Compelling benefits and employee wellbeing**: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health. * **Productivity tools**: Utilize cutting\-edge tools like Microsoft Copilot to enhance your productivity and efficiency. **Job Description:** ==================== **Administrative Officer for Construction Projects** ================================================== **Position Objective** ====================== * Ensure proper administrative, financial, and documentary operation of the construction project, guaranteeing process traceability, cost control, personnel management, and compliance with internal and regulatory project standards. ### **Main Responsibilities** * Manage and control supplier invoices, supporting documents, and payments. * Administer petty cash, expense reports, and expense control. * Support contract and subcontract management, monitoring validity periods and documentation. * Maintain up-to-date and secure administrative and labor documentation. * Support HR processes: hiring, attendance, documentation, and payroll. * Prepare administrative, financial, and staffing reports for project management. **Key Functions** ------------------- * Physical and digital document control with focus on audits and traceability. * Expense registration and tracking, purchase orders, and cost centers. * Administrative coordination with suppliers, subcontractors, and internal departments. * Support for monthly closings, payment statements, and accounting processes. * Management of personnel files, attendance records, and labor documentation. * Logistical and administrative support for project operations. **Requirements** -------------- **Education** ------------- * Higher Technical Degree in Administration, Accounting, Human Resources, or related field. **Experience** --------------- * Minimum 3 years in administrative roles. * At least 2 years in construction, mining, or industrial assembly. **Knowledge** ----------------- * Intermediate-to-advanced Excel (mandatory). * ERP system proficiency, preferably SAP. * Knowledge of document control, procurement, invoicing, and personnel administration. **Position Competencies** -------------------------- * Organization and planning. * Attention to detail. * Document management and administrative control. * Compliance and traceability orientation. * Coordination ability and cross-functional collaboration. * Responsibility, confidentiality, and rigor in information handling. **Seize the challenge. Move the world together!** Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here! Ferrovial is an equal opportunity employer. We treat all job applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws. **\#WeAreFerrovial**