Workforce Planning Assistant

Description

Job Summary: Meeting Matters Health & Wellness Services Chile SpA is seeking an organized and analytical Workforce Planning Assistant to support daily personnel management and scheduling. Key Highlights: 1. Gain hands-on experience in workforce planning and personnel management. 2. Develop skills in Excel, report writing, and personnel analysis. 3. Collaborate with HR, operations, and wellness services teams. Job Summary **Meeting Matters Health \& Wellness Services Chile SpA** is seeking an organized, analytical, and detail-oriented ***Workforce Planning Assistant*** to join our team in Talca. As a Workforce Planning Assistant, you will support daily personnel management activities, scheduling, attendance tracking, reporting, capacity and coverage planning, and employee shift coverage. You will help maintain accurate workforce data, monitor schedules and staffing levels, prepare reports, and identify potential coverage gaps. You will work closely with workforce planning, Human Resources, operations, customer service, wellness services, and management teams to ensure the right personnel are available to meet operational requirements. This role is ideal for recent graduates and early-career professionals interested in personnel management, HR analytics, scheduling, workforce planning, operations, or health and wellness administration. Responsibilities: Support daily and weekly workforce planning activities. Maintain schedules and personnel tracking. Update workforce data and availability information. Monitor planned versus actual staffing levels. Track employee attendance and schedule compliance. Record absences, leave requests, schedule changes, and approved availability. Assist with shift and schedule administration. Monitor potential staffing or coverage gaps. Help coordinate approved schedule adjustments. Track employee workload and capacity. Support short-term staffing forecasts. Collect historical workload and personnel data. Assist with staffing demand calculations. Maintain personnel records. Prepare daily and weekly personnel reports. Maintain personnel tracking spreadsheets in Excel or Google Sheets. Assist with personnel dashboards and KPIs. Track overtime and additional hours. Support leave and vacation planning. Assist with staffing requirements for new employee onboarding. Coordinate personnel information with HR and operations. Monitor scheduling requests and pending actions. Assist with shift coverage coordination. Maintain accurate employee availability information. Identify recurring attendance and scheduling trends. Collaborate on workforce planning during peak demand periods. Support basic capacity planning activities. Prepare information for workforce planning meetings. Maintain workforce planning documentation. Participate in improving scheduling and personnel management processes. Requirements: Completed secondary education or equivalent qualification. Technical or professional studies in Human Resources, Business Administration, Industrial Engineering, Operations Management, Statistics, Healthcare Administration, or related fields are preferred. Approximately 0\-1 year of relevant experience. Prior experience in workforce planning is not mandatory. Recent graduates are encouraged to apply. Internships in HR, planning, operations, or administration are valued. Strong organizational and analytical abilities. High attention to detail. Basic to intermediate proficiency in Microsoft Excel. Comfort working with numerical data. Ability to maintain accurate personnel and planning records. Knowledge of formulas, filters, tables, and spreadsheets is preferred. Familiarity with Human Resource Information Systems (HRIS) or personnel management software is preferred. Basic knowledge of workforce planning and management is helpful. Strong oral and written communication skills. Excellent time management and follow-up skills. Ability to coordinate across multiple departments. Ability to handle employee confidential information appropriately. Willingness to learn workforce forecasting and planning methodologies. Why Work With Us? Gain practical experience in workforce planning. Learn professional scheduling and personnel management processes. Develop Excel and personnel reporting skills. Gain experience in capacity forecasting and planning. Develop skills in attendance and schedule compliance analysis. Learn about personnel management systems. Gain experience working with operational Key Performance Indicators (KPIs). Develop analytical and problem-solving skills. Work alongside HR, operations, and wellness services professionals. Gain experience supporting operational personnel decisions. Develop transferable skills in personnel management and business analytics. Build a career path toward roles such as Workforce Planning Analyst, Personnel Management Analyst, Scheduling Analyst, Operations Analyst, or Workforce Planning Coordinator. Salary: $650\.000 \- $850\.000 per month Work Location: On-site employment