Contract and Procurement Administrative Assistant

Description

Job Summary: We are seeking a Contract and Procurement Administrative Assistant for Maintenance Operations, responsible for administrative support, internal coordination, and client communication. Key Highlights: 1. Key administrative support in Maintenance Operations. 2. Billing management, purchase order processing, and supplier relationship management. 3. Opportunities for development and learning within a dynamic team. We are looking for a **Contract and Procurement Administrative Assistant** to join the **Maintenance Operations** department, who will provide administrative support for the contract, coordinate with departments such as Operations, Procurement, and Human Resources, and maintain consistent communication with the client to track their requirements. ### **About the Challenge** * Manage administrative processes related to **billing and purchase orders**, including tracking and updating them. * Request, manage, and track **supplier quotations**. * Support procurement of **consumables, materials, and spare parts** required for operations. * Manage and keep updated the **documentation required for accreditation processes**. * Enter, update, and process administrative information in systems and Excel spreadsheets. * Maintain records and databases associated with contract management. * Provide administrative support to the operational team under the contract. * Support administrative processes related to **Human Resources** for the operations team. * Coordinate requirements with Operations, Procurement, Human Resources, and other internal departments. * Maintain communication and track administrative requirements with the client. * Timely follow-up on requests, documentation, and pending processes. * Contribute to the smooth administrative functioning of the service and ensure compliance with client requirements. ### **What Would We Love to See in You?** * Technical education at **Secondary or Higher Level in Administration, Accounting, Human Resources, or a related field**. * Minimum **2 years of experience in service contract administration or administrative functions related to procurement, quotations, billing, etc.** **(Mandatory)** * Experience in **document management and accreditation processes**. * Experience in **billing and purchase order management**. **(Mandatory)** * Experience managing quotations and interacting with suppliers. * Proficiency in database management and information processing. * Proficiency in **Microsoft Office at user/intermediate level**. **(Mandatory)** * Desired experience with management platforms, preferably **BUK** or similar. * Desired experience in service, maintenance, or operations companies. ### **We Are Looking For** Individuals who are **organized, proactive, and responsible**, capable of tracking multiple processes and coordinating across various departments. We seek someone detail-oriented, responsive, and willing to work closely with operations, ensuring that contract-related documentation, procurement, and administrative processes are executed promptly. ### **What Do We Offer?** * Confidential selection process. * Direct employment contract with the company. * Integration into a **Maintenance Operations** team. * Participation in the administrative management of a high-operational-demand service. * Opportunities for development and learning. * Competitive remuneration based on experience. * On-site work mode in **Santiago**. * Offer under the framework of **Law 21.015 on Labor Inclusion**. * ️ **Are you interested in joining a team that directly contributes to the smooth functioning of a maintenance operation?** **We invite you to apply!**