Billing Specialist

Description

Job Summary: SoulPay is seeking a Billing Specialist to execute and control billing processes, review commercial documentation, and ensure accurate registration of information, collaborating across multiple departments to achieve efficient operations. Key Highlights: 1. Direct responsibility for billing processes 2. Strengthening of tax documentation and financial processes 3. Professional development in a results-oriented environment About the Role **SoulPay Finance and Business Operations Group** is looking for a **Billing Specialist** to join our team in **Coronel, Biobío Region**. In this role, you will be responsible for executing and controlling billing processes, reviewing commercial documentation, issuing tax documents, and ensuring that customer- and service-related information is recorded accurately and promptly. You will work closely with **finance, accounting, accounts receivable, sales, operations, and customer service** departments to resolve discrepancies, maintain up-to-date records, and support an efficient billing process. This opportunity is ideal for professionals with experience in **billing, financial administration, accounts receivable, accounting, or order-to-cash processes**, who are organized, analytical, and detail-oriented. Why Work With Us At **SoulPay Finance and Business Operations Group**, we believe clear and precise financial processes are fundamental to maintaining efficient operations. You will have the opportunity to: * Assume direct responsibility for billing processes. * Collaborate with finance, accounting, sales, and operations teams. * Strengthen your knowledge of tax documentation and financial processes. * Gain experience with ERP systems and reporting tools. * Participate in monthly closings and reconciliations. * Propose improvements to reduce errors and processing time. * Develop within a professional, results-oriented environment. Key Responsibilities * Issue invoices, credit notes, debit notes, and other tax documents. * Review purchase orders, contracts, and supporting documentation prior to billing. * Verify customer data, commercial terms, and billed amounts. * Maintain updated billing records. * Coordinate with operations and sales to resolve discrepancies. * Track pending invoices for issuance. * Review rejections, observations, or correction requests. * Prepare billing reports and reports on pending documents. * Support monthly accounting closing processes. * Coordinate with accounts receivable to ensure correct transfer of issued documents. * Maintain organized and well-supported financial documentation. * Enter information into ERP systems or financial platforms. * Identify billing errors and manage their correction. * Respond to internal and customer inquiries regarding issued documents. * Support internal and external audits. * Monitor key performance indicators related to billing volume, timeliness, and accuracy. * Participate in automation initiatives and continuous improvement efforts. * Perform other duties related to billing and financial administration. Requirements * **2–4 years of experience** in billing, accounting, accounts receivable, or financial administration. * Experience as a **Billing Specialist, Billing Analyst, Billing Specialist, Accounts Receivable Analyst**, or similar role. * Knowledge of electronic tax documentation. * Proficiency in **Microsoft Excel** and Microsoft Office. * Experience with **SAP, Oracle, Softland, Defontana, Microsoft Dynamics**, or other ERP systems is highly valued. * Ability to review documentation and identify inconsistencies. * High attention to detail and numerical accuracy. * Strong organizational and follow-up skills. * Ability to manage multiple requests and deadline-driven tasks. * Excellent written and verbal communication skills. * Ability to collaborate effectively across departments. Desirable Qualifications * Technical or university degree in **Accounting, Finance, Business Administration**, or related field. * Experience in service companies, financial operations, or B2B environments. * Intermediate or advanced proficiency in Microsoft Excel. * Experience with accounts receivable processes. * Knowledge of electronic invoicing and SII documentation. * Experience supporting accounting closings. * Familiarity with reconciliations and internal controls. * Experience handling high-volume billing operations. Salary: $15,000–$17,000 per year Work Location: On-site employment