Human Resources Assistant

Description

Summary: The HR Assistant provides essential administrative and operational support, assisting with recruitment, onboarding, payroll, benefits, employee records, and relations. Highlights: 1. Assist with recruitment, onboarding, payroll, and benefits administration 2. Maintain accurate employee records and support HRIS data management 3. Serve as primary contact for HR inquiries and support employee engagement **Job Description: Human Resources Assistant** **Job Summary** The HR Assistant provides essential administrative and operational support to the Human Resources department. This role is responsible for assisting with various HR functions, including recruitment, onboarding, payroll and benefits administration, employee record management, and employee relations. The ideal candidate is a highly organized, detail\-oriented professional who can handle sensitive information with confidentiality and serves as a reliable first point of contact for employees and candidates . **Key Responsibilities** Recruitment \& Onboarding * **Recruitment Support:** Assist in the end\-to\-end recruitment process, which includes posting job advertisements on various platforms, screening resumes, and shortlisting candidates . * **Interview Coordination:** Schedule interviews and coordinate communication between candidates and hiring managers . * **Onboarding:** Facilitate the new hire onboarding process by preparing offer letters, employment contracts, and orientation materials. Coordinate new employee orientation and ensure a smooth integration into the company . Payroll \& Benefits Administration * **Payroll Assistance:** Support the payroll process by validating attendance records, verifying timesheets, and preparing payroll data . * **Benefits Administration:** Process and monitor government\-mandated and company\-initiated benefits (e.g., SSS, PhilHealth, Pag\-IBIG, HMO) . * **Record Keeping:** Maintain accurate employee benefits records and track leave requests and time\-off balances . Employee Records \& Data Management * **Records Management:** Create, maintain, and update both physical and digital employee files (201 files), ensuring all documentation is accurate and compliant with data privacy regulations . * **Data Integrity:** Manage and update the Human Resources Information System (HRIS) and other HR databases . Employee Relations \& Support * **First Point of Contact:** Serve as a primary contact for employees regarding HR\-related inquiries, policies, and procedures . * **Employee Engagement:** Assist in the planning and execution of employee engagement activities, events, and recognition programs . * **Training \& Development:** Support the coordination of training programs, including logistics, material preparation, and attendance monitoring . Compliance \& General Administration * **Compliance:** Ensure adherence to company policies and labor laws. Assist with compliance documentation and support internal and external audits . * **Reporting:** Prepare regular HR reports, such as daily attendance, absenteeism, and turnover reports for management . * **General Administrative Support:** Perform other administrative tasks and special projects as assigned by the HR Supervisor or Manager . **Qualifications \& Requirements** Education * Bachelor's degree in Human Resources Management, Psychology, Business Administration, or a related field is preferred . Experience * 1–2 years of experience in an administrative or HR\-related role is an advantage; fresh graduates are welcome to apply for entry\-level positions . Skills \& Competencies * **Technical Skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with HRIS, payroll systems, or databases is a plus . * **Communication:** Excellent verbal and written communication skills in English. Fluency in other languages may be a plus depending on the company . * **Organizational Skills:** Strong organizational, time\-management, and multitasking abilities with a high attention to detail . * **Interpersonal Skills:** Good interpersonal and customer service skills to interact with employees and managers at all levels . * **Professionalism:** High sense of ethics, integrity, and the ability to maintain strict confidentiality . **Work Environment \& Conditions** * The position typically reports to the HR Manager or Supervisor . * May be required to work in an office environment, with some roles offering remote work options . * Ability to work under pressure, meet tight deadlines, and handle a large workload Job Types: Full\-time, Part\-time Pay: $270,751 \- $892,584 per month Expected hours: 40\.0 per week Work Location: In person