Administrative Coordinator

Description

Job Summary: We are seeking an Administrative Coordinator to organize, control, and monitor administrative processes that support the company’s daily operations. Key Highlights: 1. Cross-functional participation and a broad understanding of organizational operations. 2. Professional development in administration and process control. 3. Autonomy to organize priorities and resolve requests. About the Role At **SneakBug Business Services and Operational Management**, we are looking to hire an **Administrative Coordinator** to organize, control, and monitor administrative processes that support the company’s daily operations. The selected candidate will be responsible for coordinating documentation, suppliers, administrative procurement, internal requests, reporting, and support activities—ensuring that various departments have timely access to information and resources. This position will work closely with Administration, Finance, Operations, Human Resources, and Commercial teams, maintaining continuous coordination with internal teams and external suppliers. We seek an organized, proactive, and detail-oriented professional capable of managing multiple priorities and ensuring timely completion of administrative tasks. Why Join Us? **Cross-functional involvement:** You will interact with various departments and gain a comprehensive view of organizational operations. **Professional development:** You will strengthen your expertise in administration, operational coordination, supplier management, and process control. **Autonomy:** We value professionals who can independently organize priorities and efficiently resolve requests. **Collaborative work:** You will work alongside Finance, Human Resources, Operations, and Commercial teams. **Continuous improvement:** You will have opportunities to optimize administrative procedures and tools. Key Responsibilities * Coordinate daily administrative activities. * Manage internal and external documentation. * Maintain well-organized physical and digital files. * Coordinate requests and requirements from various departments. * Manage administrative procurement and supplies. * Request and compare quotations. * Maintain communication with suppliers. * Monitor purchase orders and contracted services. * Coordinate schedules, meetings, and internal activities. * Prepare periodic administrative reports. * Maintain updated databases and records. * Support billing and document control processes. * Coordinate information with Accounting and Finance. * Track payments and pending documents. * Manage supplier contracts and documentation. * Prepare presentations and documents for management. * Support monitoring of administrative budgets. * Coordinate general office services. * Manage correspondence and internal communications. * Support onboarding processes for new employees. * Keep administrative procedures and templates up to date. * Track commitments and critical deadlines. * Support internal audits. * Identify opportunities for improving administrative processes. * Coordinate information with Operations and other support areas. What We’re Looking For **Experience:** 3–5 years of experience in Administration, Coordination, Operations, Finance, or related fields. **Education:** Technical or university degree in Business Administration, Commercial Engineering, Accounting, Business Management, or a related field. **Administration:** Experience in document management, supplier coordination, procurement, and internal coordination. **Organization:** Ability to manage multiple tasks and priorities simultaneously. **Excel:** Intermediate or advanced proficiency in Microsoft Excel. **Communication:** Strong coordination skills with suppliers and internal teams. **Analysis:** Ability to review information, identify discrepancies, and track pending items. Preferred Qualifications * Experience with ERP or administrative systems. * Experience with SAP, Softland, Defontana, Dynamics, or similar systems. * Knowledge of invoicing and tax documentation. * Experience in supplier management. * Proficiency in Power BI. * Experience in procurement coordination. * Basic accounting knowledge. * Experience in service, operations, or consulting companies. * Advanced proficiency in Microsoft Office. * Experience supporting Human Resources processes. Salary: $1\.300\.000 \- $2\.900\.000 per month Work Location: On-site employment