Project Support Assistant

Description

Job Summary: Project Support Assistant to provide administrative and coordination support for digital, technological, and business projects. Key Highlights: 1. Ideal for recent graduates interested in project management and technology. 2. Develop skills in managing and coordinating digital projects. 3. Collaborate with technology, digital operations, and business teams. Job Summary ***The Daily Bit Digital \& Technology Services Chile SpA*** is seeking an organized, detail-oriented, and digitally skilled **Project Support Assistant** to join our team in Maipú. As a Project Support Assistant, you will provide administrative and coordination support for digital, technological, and business projects. You will help maintain schedules, documentation, action tracking, reports, meeting minutes, and other essential information to keep projects organized and progressing as planned. You will work closely with Project Coordinators, Project Managers, technology teams, digital operations, administration, vendors, and business stakeholders. This role is ideal for candidates with limited experience or those beginning their professional careers, particularly those interested in project management, technology projects, PMO support, digital operations, or business administration. Recent graduates with relevant education are strongly encouraged to apply. Responsibilities: - Provide daily administrative support for assigned projects. - Maintain project schedules, calendars, tracking logs, and task lists. - Monitor project milestones, deadlines, and pending actions. - Update project documentation and shared digital files. - Schedule project meetings, reviews, and stakeholder discussions. - Prepare meeting agendas and supporting materials. - Record meeting minutes, decisions, and assigned actions. - Follow up with team members on pending project tasks. - Maintain records of actions, incidents, risks, and dependencies. - Assist in preparing project status reports. - Prepare spreadsheets, dashboards, presentations, and routine management information. - Collect progress updates from project team members. - Support Project Coordinators and Project Managers in project administration. - Collaborate on document control and version management. - Maintain project contact lists and stakeholder information. - Coordinate routine communications with internal teams. - Collaborate on vendor coordination when required. - Support purchase orders, invoices, expense records, and basic project cost tracking. - Collaborate on digital platform implementations and technology deployments. - Support coordination of testing and user acceptance testing (UAT) when applicable. - Record test results and follow up on outstanding incidents. - Help maintain project information in approved project management systems. - Support project onboarding and implementation activities. - Collaborate on project reviews and governance meetings. - Support project closure activities and documentation archiving. - Identify missing information or overdue tasks and escalate appropriately. - Contribute ideas to improve project administration and coordination processes. Requirements: - Academic or professional background in Business Administration, Project Management, Information Technology, Industrial Engineering, Digital Business, or a related field is highly valued. - Prior experience in project administration, project support, digital operations, administration, PMO, or technical support is beneficial but not mandatory. - Recent graduates and professionals with limited experience are encouraged to apply. - Strong organizational and administrative skills. - High attention to detail and commitment to accurate documentation. - Good oral and written communication skills. - Proficiency working with spreadsheets, documents, and presentations. - Familiarity with Microsoft Excel, Word, PowerPoint, and Outlook—or equivalent applications. - Knowledge of Microsoft 365 or Google Workspace. - Basic understanding of project schedules, milestones, tasks, and deliverables. - Familiarity with Jira, Trello, Asana, Monday.com, ClickUp, Microsoft Project, or similar platforms is advantageous. - Basic knowledge of project management methodologies such as Agile, Scrum, or Waterfall is helpful but not required. - Experience or familiarity with digital or technology projects is valued. - Basic reporting and data management skills. - Excellent time management and follow-up ability. - Ability to manage multiple administrative priorities simultaneously. - Professional communication skills with diverse stakeholders. - Ability to identify delays or issues requiring escalation. - Willingness to learn project management tools and processes. - Ability to work independently while effectively collaborating with project teams. - Candidates meeting most—but not necessarily all—of the requirements are encouraged to apply. Why Work With Us? - Gain hands-on experience supporting digital and technology projects. - Develop project administration and coordination skills. - Gain exposure to project management platforms and digital tools. - Strengthen Excel, reporting, documentation, and presentation skills. - Learn how project schedules, risks, actions, and deliverables are managed. - Work alongside Project Coordinators and Project Managers. - Collaborate with technology, digital operations, and business teams. - Gain experience in project implementation and testing activities. - Develop professional stakeholder communication skills. - Participate in digital transformation and process improvement initiatives. - Acquire relevant experience for PMO and technology project environments. - Build a career path toward roles such as Project Coordinator, PMO Analyst, Digital Project Coordinator, Project Specialist, or Junior Project Manager. Salary: $650\.000 \- $900\.000 per month Work Location: On-site employment