Executive Secretary

Description

Position Summary: We are seeking an organized and discreet Executive Secretary to provide operational and strategic support to senior management in Valparaíso. Key Highlights: 1. Key role in operational and strategic support to senior management. 2. Comprehensive management of executive schedules and leadership communications. 3. Integration into a solid professional structure with a pleasant work environment. **Company:** Brainfreeze SpA **Location:** Av. Pedro Montt 1900, Valparaíso, Valparaíso Region, Chile **Position:** Executive Secretary **Offered Salary:** CLP $1\.750\.000 gross per month **Work Mode:** On-site **Position Description** At Brainfreeze SpA, we are seeking a highly organized Executive Secretary with executive judgment and impeccable discretion to join our offices in Valparaíso. The selected candidate will assume a key role in the operational and strategic support of senior management, responsible for smoothly managing the executive calendar, coordinating internal and external leadership communications, and ensuring efficiency in fulfilling the company’s institutional commitments. **Main Responsibilities** * Comprehensive management of the General Management’s executive schedule: scheduling meetings, official commitments, and transportation logistics. * Receiving, filtering, drafting, and routing official correspondence, executive presentations, and highly confidential documentation. * Organizing and providing logistical support for executive committees and follow-up meetings (preparing pre-meeting materials, minutes of agreements, and task follow-up). * Acting as an efficient and professional communication channel between leadership, department heads, and the organization’s external counterparts. * Managing leadership expenses, processing expense reports, and monitoring the area’s operational budget. * Classifying, updating, and safeguarding the documentary, legal, and corporate archives under the leadership’s responsibility. * Receiving and providing protocol-based assistance to executive visitors, partners, and strategic clients. **Requirements and Suitability** * **Education:** Technical or university degree in Executive Secretariat, Business Administration, Public Relations, or related field. * **Experience:** Minimum 3–5 years supporting general management, boards of directors, or senior leadership. * **Required Knowledge:** * Advanced proficiency in office software (Microsoft Office / Google Workspace: digital calendar, corporate email, Excel, and reporting tools). * Impeccable corporate writing, spelling, and verbal communication skills. * Intermediate English level (desirable for managing contacts or corporate visits). * **Key Skills:** Strict confidentiality, proactive anticipation, excellent professional presence, problem-solving under pressure, and strong organizational ability. * **Residence:** Availability to work on-site at Av. Pedro Montt, Valparaíso. **Benefits** * **Competitive Salary:** CLP $1\.750\.000 per month. * Formal employment contract (fixed-term, with transition to indefinite term based on performance). * Centrally and strategically located office in Valparaíso with excellent connectivity. * Integration into a solid professional structure with a pleasant work environment. Salary: $1\.750\.000 per month Workplace: On-site employment