Administrative Secretary

Description

Job Summary: We are seeking an organized and proactive Administrative Secretary to provide administrative and accounting support, coordinate suppliers, and ensure office efficiency. Key Highlights: 1. Joining a solid and growing company 2. Excellent work environment 3. Job stability and opportunities for professional development We are looking for an **Administrative Secretary** who is organized, proactive, and has basic accounting knowledge, and who wishes to join a solid and continuously growing company. If you stand out for your coordination skills, attention to detail, and enjoy keeping everything in order, this opportunity is for you! **Workplace:** Providencia **Working Hours:** Monday to Friday, 08:00–18:00 hrs. (schedule adjustable to comply with the reduced 42-hour workweek) **Work Modality:** On-site **What will be your mission?** ------------------------- You will be a key player in the company’s daily operations, providing administrative and accounting support to various departments, coordinating suppliers, and ensuring our offices operate efficiently. **Main Responsibilities** --------------------------------- ### **Office Administration and Coordination** * Coordinate facility maintenance tasks, managing contractors, materials, and supervising deadlines and quality. * Supervise and coordinate office cleaning services. * Maintain inventory of office supplies, cleaning products, and merchandise. ### **Support to Management** * Manage correspondence. * Coordinate meetings, schedules, meeting rooms, and catering services. * Support administrative and commercial processes. ### **Accounting and Financial Support** * Record and monitor invoices and receipts. * Coordinate payments to suppliers. * Organize and archive administrative and accounting documentation. **What Are We Looking For?** ------------------ * Technical or university degree in Administration, Secretarial Studies, Accounting, or related field. * Minimum 2 years of experience in similar positions. * Basic knowledge of accounting. * Intermediate or advanced Excel proficiency. * Experience with Softland Cloud or other ERP systems (preferred). * Organized, methodical person with strong attention to detail. * Proactive, responsible, and possessing excellent coordination skills. **What Do We Offer?** ---------------------- * Opportunity to join an established and growing company. * Excellent work environment. * Job stability and opportunities for professional development.