Administrative Assistant for the Procurement Department.

Description

Job Summary: The Payment Central Administrator manages and records supplier invoices to ensure timely payments in accordance with applicable regulations. Key Highlights: 1. Commitment to the country's comprehensive development within an inclusive bank. 2. Key role in payment management and compliance with financial regulations. 3. Opportunity for professional growth within a talented and passionate team. **Job Offer Description** ---------------------- Are you looking to work at an organization committed to the country's comprehensive development? BancoEstado is the right place for you! We are a bank dedicated to supporting individuals and businesses across the country by creating innovative, sustainable, and inclusive financial solutions that contribute to community progress. We believe success is built on talented and passionate people. What will you do in this role?: As the Payment Central Administrator, your objective will be to receive, review, and record supplier invoices and documentation according to current regulations and procedures, forwarding them to the responsible department to meet established payment deadlines. Your main responsibilities will be: 1\. Review electronically received documents via the automated process and route them to the corresponding management units to ensure timely processing of payments, in compliance with the Timely Payment Law. 2\. Manage documents received in mailboxes from BancoEstado branches, routing them to the appropriate department and ensuring adherence to payment deadlines. 3\. Associate budgetary data from the management unit requesting the good or service from the supplier with each billing document (automatically or manually entered). 4\. Identify, for each billing document under processing, the origin of the service and purchase information, verifying whether it corresponds to minutes, contracts, purchase orders, or work orders. 5\. Manage received factoring documentation; specifically, download certificates from the Internal Revenue Service (SII) and verify the document status to proceed with acceptance or rejection of the invoice’s collection rights session. 6\. Review and reconcile the proposed payment against the actual payment, verifying amounts and compliance; manage resolution of inconsistencies if identified. 7\. Enter accounting entries to execute and reconcile payments. To succeed in this position, you need: * Technical education from specialized schools (IFT, 2 years or more): Administrative Technician, Accounting Technician, Financial Technician. Our Offer: * You will start with a fixed-term contract of 6 months, with potential renewal to an indefinite-term contract, subject to a performance evaluation upon completion of the term. * Your working schedule will be 40 hours per week, Monday through Friday, aligned with our commitment to promoting the well-being of all team members. Apply now and join \#TalentoBancoEstado! This opportunity aligns with our commitment to labor inclusion. If you require any reasonable accommodation during the selection process, please let us know so we can ensure your participation on equal terms.**Candidate Requirements** -------------------------- * Technical education (2 years or more): Administrative Technician, Accounting Technician, Financial Technician. This offer is suitable for persons with disabilities. **Selection Process** ------------------------ Stage 1: Application via Aira Apply to positions matching your profile (experience, education, and knowledge), ensuring your information on the Aira platform is up to date. Answer the requested questions and tests; if your application matches the position requirements, we will contact you. Stage 2: Assessments and Interviews You will be invited to participate in assessments and interviews to better understand your profile. During this stage, we will request documents related to your professional background and employment references. Stage 3: Job Offer Letter Upon selection, we will send you a job offer letter outlining the employment conditions. Stage 4 and Final: Onboarding Coordination If you accept the job offer, our People Management team will contact you to request final documents, coordinate delivery, and confirm your start date. We will notify you via email about the progress of each stage. The duration of each stage depends on the individual application and process. **About Us** ------------------ At BancoEstado, we exist to support all individuals and businesses across the country by providing financial solutions that help achieve life goals, serving as a powerful public policy tool to support Chile’s path toward comprehensive development. BancoEstado Head Office: Avenida Libertador Bernardo O'Higgins N° 1111, Santiago. **Our Benefits** ----------------------- Upon joining our organization and obtaining an indefinite-term contract, you will be eligible for benefits established in the current collective agreement. These benefits include: * Education bonus * Vacation bonuses * Daycare centers * Nursery (standard and alternative modalities) * Annual undergraduate and graduate scholarship program * Holiday bonuses * Access to BancoEstado seaside resorts at preferential rates And other benefits designed for your well-being and that of your family.