Office Coordinator

Description

Job Summary: We are seeking an Office Coordinator to organize and ensure the daily office operations, manage administrative requests, and coordinate with various departments and suppliers. Key Highlights: 1. Central role in organizing and ensuring continuity of administrative activities. 2. Opportunity to impact improvement of coordination across departments. 3. Ideal for organized, solution-oriented, and multifunctional professionals. About the Role **704 Administrative Services and Business Management** is looking for an **Office Coordinator** to join our team in **San Antonio, Valparaíso Region**. In this role, you will be responsible for coordinating daily office operations, managing administrative requests, supporting various departments, and ensuring internal processes run smoothly and efficiently. You will work closely with **administration, finance, human resources, operations, procurement, and external suppliers** to maintain appropriate coordination of resources, documentation, services, and support activities. This opportunity is ideal for professionals with experience in **administrative coordination, office management, executive assistance, general services, or business support**, who are organized, solution-oriented, and capable of handling multiple priorities. Your Impact on the Team As the Office Coordinator, you will play a central role in organizing and ensuring continuity of administrative activities. Your work will contribute to: * Maintaining an organized and operational office. * Improving inter-departmental coordination. * Reducing delays in administrative requests. * Ensuring proper management of suppliers and services. * Guaranteeing availability of supplies and resources. * Enhancing traceability of tasks and documentation. Key Responsibilities * Coordinate daily administrative activities of the office. * Manage requests from various internal departments. * Maintain updated administrative documentation and records. * Coordinate general services and suppliers. * Manage procurement of office supplies and materials. * Track purchase orders, quotations, and invoices. * Support administrative expense control. * Coordinate meetings, visits, and internal activities. * Maintain agendas, calendars, and reminders as applicable. * Supervise proper functioning of office spaces and resources. * Manage internal correspondence and documentation. * Keep databases and control spreadsheets up to date. * Support onboarding and offboarding processes of staff. * Coordinate requirements related to equipment, access, and workstations. * Monitor contracts and recurring services. * Prepare administrative reports and supporting documentation. * Identify operational issues and manage solutions. * Support audits or administrative reviews. * Participate in continuous improvement and digitalization initiatives. * Perform other duties related to office administration and support. Requirements * **2–4 years of experience** in administration, office coordination, business support, or related fields. * Prior experience as **Office Coordinator, Administrative Coordinator, Senior Administrative Assistant, Office Coordinator**, or similar role. * Proficiency in **Microsoft Excel, Word, Outlook, and PowerPoint**. * Experience coordinating suppliers and general services. * Knowledge of purchase orders, invoicing, and document control. * Experience using **ERP, CRM, or administrative systems** is preferred. * Strong organizational and time-management skills. * High attention to detail. * Ability to handle multiple priorities. * Strong written and verbal communication skills. * Internal service orientation. * Practical problem-solving ability. Technical Skills Preferred * Intermediate or advanced Microsoft Excel * Microsoft Outlook * ERP * CRM * Supplier management * Purchase orders * Expense control * Document management * Service coordination * Administrative reporting * Basic or intermediate Power BI * Administrative KPIs Salary: $700,000 – $1,100,000 per month Workplace: On-site employment