Administrative Assistant

Description

Position Summary: We are seeking a Subcontract Assistant to support the department’s daily operations, ensuring that documentation, coordination, and internal workflows function smoothly and efficiently. Key Highlights: 1. Support daily operations within a collaborative and excellence-focused team 2. Manage documentation and coordination with subcontractors 3. Focus on well-executed processes and internal and external customer service **Make things happen.** At Heavenward, we are looking for a person to join our **Subcontracts** team as a *Subcontract Assistant*. Your mission will be to support the department’s daily operations, ensuring that documentation, coordination with subcontractors, and internal workflows run on time, smoothly, and efficiently. If you are drawn to well-executed processes, document management, and internal customer service, this challenge may be for you. What are your main responsibilities? * **Enable and keep up-to-date** subcontractor and construction company documentation (contracts, accreditations, etc.). * **Coordinate** mandatory safety talks with Risk Prevention (DHYSO) for subcontractor personnel. * **Manage requests** for corporate uniforms for subcontractors. * **Support the payroll cycle** for subcontractors and **organize files** (physical and digital) for traceability. * **Serve internal and external customers** (subcontractors, construction companies, and supervisors), focusing on delivering solutions. * **Create and update control spreadsheets** to help monitor operations and support decision-making. What profile are we looking for? * **Education**: Technical or professional degree in **Administration** or related field. * **Experience**: At least **2 years** in **HR** and/or **management control** areas (including professional internships). * **Knowledge**: Current **labor legislation**, **Subcontracting Law (preferred)**; Intermediate **Excel** (tables, formulas, data sorting); **SAP (preferred)**. * **Competencies**: **Organization** and planning (to handle large volumes of data and documentation); **Clear communication**, **customer orientation**, **empathy**, and **teamwork** (to address the needs of contractors, subcontractors, and the installations team, as well as interdepartmental collaboration to prepare and ensure optimal contractor onboarding at site). How do we work? * **Work schedule**: Monday to Friday, **administrative hours, 42 hours per week**. * **Location**: WTC Office (Santiago), Las Condes commune, Tobalaba Metro station. * **Tools**: Workstation, PC, and access to shared folders and corporate tools. What we offer * Join a collaborative team focused on **operational excellence** and **continuous improvement**, recognized for three consecutive years as a GPTW-certified employer (10th Best Place to Work in Chile 2024\) * A caring and safety-oriented culture. Special benefits, insurance, pro-worker culture, semi-annual corporate uniforms, among others. Employment type: Full-time, Contract-based Contract duration: 3 months Salary: $700\.000 per month