Administrative Assistant

Description

Job Summary: Heavenward is seeking a Subcontractor Assistant to support daily operations, ensuring efficient documentation, coordination, and internal workflows—with a focus on operational excellence. Key Highlights: 1. Be part of a collaborative team focused on operational excellence 2. A caring and safety-oriented culture with special benefits and pro-worker policies 3. Recognized as a Great Place to Work for three consecutive years **Make things happen.** At Heavenward, we are looking for someone to join our **Subcontracts** team as a *Subcontractor Assistant*. Your mission will be to support the area’s daily operations, ensuring that documentation, coordination with subcontractors, and internal workflows run on time, smoothly, and efficiently. If you are drawn to well-executed processes, document management, and internal customer service, this challenge may be right for you. What are your main responsibilities? * **Enable and maintain up-to-date** subcontractor and contractor documentation (e.g., contracts, accreditations, etc.). * **Coordinate** mandatory safety talks with Risk Prevention (DHYSO) for subcontractor personnel. * **Manage requests** for corporate uniforms for subcontractors. * **Support the payroll cycle** for subcontractors and **organize files** (physical and digital) for traceability. * **Serve internal and external customers** (subcontractors, contractors, and supervisors), focusing on solution delivery. * **Create and update control spreadsheets** to help monitor operations and support decision-making. What profile are we looking for? * **Education**: Technical or university degree in **Administration** or related field. * **Experience**: At least **2 years** in **HR** and/or **management control** (including professional internships). * **Knowledge**: Current **labor legislation**, **Subcontracting Law** (preferred); **Intermediate Excel** (tables, formulas, data sorting); **SAP** (preferred). * **Competencies**: **Organization and planning** (to manage large volumes of data and documentation); **clear communication**, **customer orientation**, **empathy**, and **teamwork** (to address the needs of contractors, subcontractors, and the installations team, as well as interdepartmental collaboration to prepare for and ensure optimal contractor site entry). How do we work? * **Work schedule**: Monday to Friday, **administrative hours, 42 hours per week**. * **Location**: WTC Office (Santiago), Las Condes commune, Tobalaba Metro station. * **Tools**: Dedicated workstation, PC, and access to shared folders and corporate tools. What we offer * Join a collaborative team focused on **operational excellence** and **continuous improvement**, recognized as a Great Place to Work for three consecutive years (10th Best Place to Work in Chile 2024\) * A caring and safety-oriented culture. Special benefits, insurance coverage, pro-worker policies, biannual corporate uniforms, among others. Employment type: Full-time, Contract-based Contract duration: 3 months Salary: $700\.000 per month