Reception Assistant

Description

Job Summary: TIBCAM Digital & Business Services Chile SpA is seeking a friendly and organized receptionist to provide administrative and front-desk support in Talca, ideal for recent graduates. Key Highlights: 1. Ideal for recent graduates and professionals with limited experience 2. Gain practical experience in reception and administration 3. Develop professional customer service and office skills Job Summary **TIBCAM Digital \& Business Services Chile SpA** is seeking a friendly, organized, and professional ***receptionist*** to join our team in Talca. As a receptionist, you will be one of the first points of contact for visitors, customers, suppliers, and employees. You will provide administrative and front-desk support, respond to inquiries, manage telephone calls and correspondence, coordinate appointments and meetings, maintain visitor logs, and assist with general office activities. You will work closely with administration, customer service, digital operations, Human Resources, and other business support teams to help maintain an organized, welcoming, and efficient workplace. This position is ideal for recent graduates and professionals with limited work experience who are interested in reception, administration, customer service, front-office operations, or business services. Responsibilities: - Greet visitors, customers, suppliers, and employees professionally. - Manage front-desk operations. - Answer and redirect incoming phone calls. - Respond to routine inquiries via phone and email. - Direct visitors to the appropriate employee or department. - Maintain accurate visitor and front-desk logs. - Coordinate visitor access according to company procedures. - Assist with scheduling appointments and meetings. - Maintain meeting room calendars. - Prepare meeting rooms as needed. - Receive and distribute mail and deliveries. - Coordinate receipt and dispatch of packages. - Monitor shared front-desk and administrative inboxes. - Provide basic information about approved company services. - Assist customers with routine administrative inquiries. - Maintain electronic and physical administrative records. - Perform basic data entry tasks. - Update Excel or Google Sheets spreadsheets. - Assist with document preparation, scanning, and filing. - Support basic office supply administration. - Assist with internal administrative requests. - Coordinate information with customer service and operations teams. - Support new employee onboarding administration as needed. - Assist with visitor credentials and authorized access procedures. - Maintain accurate contact lists and directories. - Support preparation of basic administrative reports. - Protect confidential company and customer information. - Maintain a professional and organized front-desk environment. - Appropriately escalate complex customer or administrative issues. - Provide general administrative office support as required. Requirements: - Completed secondary education or equivalent qualification. - Technical or professional studies in Business Administration, Secretarial Studies, Customer Service, Hospitality, Communications, Office Administration, or related fields are considered advantageous. - Approximately 0\-1 year of relevant experience. - Prior experience as a receptionist is not mandatory. - Recent graduates and individuals beginning their professional careers are encouraged to apply. - Friendly and professional customer orientation. - Strong oral and written communication skills. - Professional telephone etiquette. - Excellent organizational ability. - Attention to detail. - Basic computer literacy. - Familiarity with Microsoft Word, Outlook, and Excel. - Familiarity with Microsoft 365 or Google Workspace is considered advantageous. - Basic data entry skills. - Ability to maintain accurate administrative records. - Ability to manage multiple routine tasks. - Good time management. - Ability to communicate effectively with customers and colleagues. - Ability to handle confidential information appropriately. - Willingness to learn administrative and business support procedures. Why Work With Us? - Gain practical experience in reception and administration. - Develop professional customer service skills. - Obtain experience in office and business operations. - Strengthen telephone and email communication skills. - Develop Microsoft Office and administrative skills. - Learn professional visitor management processes. - Gain experience in meeting scheduling and coordination. - Develop document management and filing skills. - Understand digital operations and business services. - Work alongside administrative, customer service, and technology teams. - Develop transferable professional skills. - Build a career path toward roles such as receptionist, administrative assistant, customer service coordinator, office administrator, executive assistant, or reception coordinator. Salary: $550\.000 \- $750\.000 per month Work Location: On-site employment