Management Assistant

Description

Job Summary: We are seeking a proactive and organized Management Assistant to provide comprehensive executive support to management, optimizing their time and communication. Key Highlights: 1. Comprehensive executive support to management 2. Daily operational management and optimization of managerial time 3. Smooth communication among management, teams, and clients **Company:** Conciergerie Leman SpA **Location:** Condell 1400, Valparaíso, Valparaíso Region, Chile **Position:** Management Assistant **Offered Salary:** CLP $1\.780\.000 net per month **Work Mode:** On-site **Job Description** Conciergerie Leman SpA is seeking a proactive, organized, and highly responsible **Management Assistant** to join our corporate offices located in the traditional commercial district of Calle Condell in Valparaíso. The primary objective of this role is to provide comprehensive executive support to management, facilitating daily operational management, optimizing managerial time usage, and ensuring smooth communication among management, internal work teams, and clients or strategic counterparts. **Main Responsibilities** * Fully manage the executive calendar of management: coordinate meetings, travel, events, and institutional commitments. * Channel, screen, and draft official correspondence, reports, meeting minutes, and high-level corporate presentations. * Serve as a professional liaison and screening point between management, various operational departments, and key external contacts. * Prepare documentation, materials, and logistical support required for working sessions, committees, and board meetings. * Manage and monitor management’s representation expenses, process expense reimbursements, and handle the department’s petty cash. * Maintain custody, order, and confidentiality of the company’s strategic physical and digital documentation. * Coordinate executive visitor接待 and assist with logistics for corporate activities. **Requirements and Suitability** * **Education:** Technical or professional degree in Executive Secretariat, Business Administration, Public Relations, Administrative Engineering, or related field. * **Experience:** Minimum 3–4 years in executive assistant roles or supporting departmental management or general directorates. * **Required Knowledge:** * Advanced proficiency in office software (Microsoft Office / Google Workspace: Excel, PowerPoint, email, and digital scheduling). * Impeccable corporate writing, spelling, and verbal communication skills. * Intermediate English level (desirable for coordinating or attending international visitors). * **Key Skills:** Strong organizational ability, discretion, proactivity, diplomacy, and efficient problem-solving under pressure. * **Residence:** Willingness to work on-site in the Calle Condell area of Valparaíso. **Benefits** * **Competitive Salary:** CLP $1\.780\.000 per month. * Formal employment contract (fixed-term, with transition to indefinite-term subject to performance evaluation). * Excellent central location with convenient access to public transportation in Valparaíso. * Opportunity to join a dynamic company in continuous development with a pleasant work environment. Salary: $1\.780\.000 per month Workplace: On-site employment