Junior Administrative Assistant

Description

Job Summary: We are seeking a Junior Administrative Assistant to manage and ensure the optimal, safe, and efficient operation of the company’s facilities and general services, while overseeing supplier relationships. Key Highlights: 1. Key role in facility maintenance and management 2. Essential contract and procurement administration 3. Asset management and administrative procedures At **Transvip**, we are a recognized company in the passenger and cargo transportation industry. We distinguish ourselves through operational efficiency, technology integration across our processes, and a strong commitment to customer experience. Currently, we are seeking a Junior Administrative Assistant. **Position Objective** To manage and ensure the proper operational functioning of the company’s facilities and general services, guaranteeing an optimal, safe, and efficient work environment for all employees, while managing relationships with service and supply vendors. **Main Responsibilities** * **Facility Maintenance:** Supervise and coordinate preventive and corrective maintenance of office infrastructure (lighting, climate control, furniture, cleaning), managing repairs with external vendors as needed. * **Procurement Management:** Execute end-to-end procurement of office supplies, cafeteria items, cleaning materials, and desk accessories, ensuring timely delivery, inventory control, and efficient budget utilization. * **Contract Administration:** Manage general service contracts such as rentals, security, cleaning, mobile/fixed telephony, and internet. Coordinate with landlords and vendors to ensure compliance with agreements and associated services, including travel and accommodation arrangements. * **Minor Asset Control:** Administer the allocation, registration, and tracking of minor fixed assets (corporate mobile phones, access credentials, keys, parking cards) assigned to employees. * **Administrative Procedures:** Ensure smooth execution of the company’s administrative procedures, including banking transactions (deposits, sight draft withdrawals), notarial services, and mail dispatch/receipt. This includes coordinating with vendors or directly executing such procedures once per week. **Position Requirements** * Technical or professional education in **Business Administration, Human Resources, Logistics, Accounting**, or related fields. * **Minimum 2–3 years of experience** in similar roles (Office Manager, General Services Administrator, Office Administration). * Knowledge of **vendor management, procurement, and inventory control**. * Proficiency in technological tools and management software (Intermediate or advanced Excel; SAP or similar ERP knowledge is preferred). * Experience in **maintenance coordination**, general services, and contract administration. * Ability to conduct **external procedures** and manage administrative documentation. * Excellent organizational, planning, and multitasking skills. * High level of **service orientation**, problem-solving ability, and effective communication.