Administrative Documentation Assistant

Description

Job Summary: We are seeking a File and Custody Administrator to manage, organize, and safeguard valuable documents and institutional archives, ensuring their availability and control. Key Responsibilities: 1. Manage files, custody, and control of physical and valuable documentation. 2. Ensure proper organization, safeguarding, and document traceability. 3. Support digitization and document organization processes. Are you interested in developing your career in the administrative and documentation field? At our Cooperative, we are looking for a **File and Custody Administrator** to join the Operations Department, supporting the administration, organization, and safeguarding of valuable documents and institutional archives, ensuring their proper availability and control. Mission: Manage the Cooperative's file storage, custody, and control of physical documentation and valuable documents, ensuring their proper organization, safeguarding, traceability, and availability across all organizational departments. Responsibilities: * Receive, review, and register documentation entering the file storage and custody system. * Classify, organize, and store physical documentation according to established procedures. * Administer and control valuable documents under assigned responsibility. * Process requests for document delivery, loan, and return. * Maintain up-to-date records and controls associated with file storage and custody. * Conduct periodic inventories of documentation and valuable documents. * Support digitization and document organization processes. * Ensure compliance with information security and confidentiality standards. * Assist with other administrative tasks related to the department. Requirements: * Technical or higher-level degree in Administration, Archiving, Document Management, or a related field. * Basic proficiency in Microsoft Office. * Prior experience or professional practice in administrative, archiving, data entry, or document custody roles is desirable. **Conditions:** * **Location:** On-site in Providencia (Los Leones Metro Station). * **Work Schedule:** 40 hours per week (Mon–Thu 8:45 AM–5:45 PM | Fri 8:45 AM–4:30 PM) * **Contract Type:** Fixed-term contract for 3 months, renewable as fixed-term or indefinite based on initial performance evaluation. We Offer: * Annual salary adjustment according to CPI. * Affiliation with Los Andes Pension Fund and FALP Agreement. * A free afternoon off on your birthday. * Bonuses for National Holidays, Christmas, and other celebrations. * Flexible working hours for personal errands. * Ongoing internal training and free professional development.