ACADEMIC REGISTRAR ADMINISTRATOR

Description

Position Summary: Administrative staff responsible for maintaining students' academic status up to date and managing academic procedures within the Faculty of Humanities. Key Responsibilities: 1. Keep students' academic records up to date 2. Inform and respond to students' inquiries regarding academic matters 3. Manage the processing of degrees and certificates **Administrative Position Level 17** **Faculty of Humanities** The Department of Human Resources Development invites applications for an external selection process to fill the position of Academic Registrar Administrator Level 17, on a contractual basis ("A Contrata"), to be performed full-time at the Faculty of Humanities. This is a selection process that includes an initial probationary period of three months. At the end of the second month, the selected candidate will undergo an evaluation conducted by the Head of the Cost Center. Based on the evaluation results, a decision will be made regarding whether to extend or terminate the appointment until December 31, 2026, applying thereafter the regulations governing contractual personnel appointments under the Administrative Statute (Article 10 and other applicable provisions). It is hereby noted that if no notification is issued regarding the extension of the appointment pursuant to this competition, the appointment shall automatically terminate upon expiration of its term. **Position Requirements per University Decree No. 1444/96:** Secondary Education Diploma and at least 40 hours of specialized administrative training courses; or a Technical Specialist Degree in Administration awarded by universities, professional institutes, technical training centers, or state-recognized professional technical colleges. **Position Profile Requirements:** Desirable: Secondary Technical-Professional Education Diploma with specialization in Administration, Accounting, or related fields. **Desirable Training Courses:** ✓ Integrated University Management System ✓ Office Software (Word Processing, Spreadsheets, and Presentations) – Intermediate Level Experience Desirable: One year of experience in similar functions. **Working Hours:** Monday to Thursday: 08:30–17:30; Friday: 08:30–16:30 **Mission:** Maintain students' academic status updated in the system throughout their enrollment at the university, ensuring required records are available for obtaining academic and/or professional degrees. **Main Job Functions:** ✓ Maintain students' academic records updated from enrollment through completion of their study program. ✓ Inform and respond to students' inquiries on academic matters—such as curriculum structure, course equivalencies, etc.—to provide quality student service. ✓ Prepare certificates confirming regular student status, ranking, grade transcripts, academic programs, and study plans, among others, for signature by the Academic Registrar. ✓ Manage the processing of degrees, certificates, and/or diplomas leading to academic and/or professional degrees. ✓ Monitor students' academic status, request teaching coordinators to regularize pending grades, and issue lists and reports on student dropout, dismissal, and graduation across the various programs offered by the Faculty’s departments or corresponding Academic Unit. ✓ Perform any other duties similar to those listed above, as assigned by the supervisor. **Institutional Competencies:** * Orientation toward Excellence * Commitment to Institutional Values * Service Orientation **Position-Specific Competencies:** * Teamwork, Level C * Attention to Order and Clarity, Level C * Results Orientation, Level C **Required Documentation:** * Secondary Education Diploma and at least 40 hours of specialized administrative training courses; or a Technical Specialist Degree in Administration awarded by universities, professional institutes, technical training centers, or state-recognized professional technical colleges. * Updated CURRICULUM VITAE * All documents and certifications may be submitted as simple photocopies; i.e., NOTARIZATION IS NOT REQUIRED. * Applicants with disabilities causing impediments or difficulties during the selection process must declare them in their application so appropriate measures can be adopted to ensure equal conditions for all applicants in this selection process. * Please note that if selected and registered in the National Registry of Alimony Debtors, the candidate must authorize—subject to employment eligibility—that the University withhold and directly pay future alimony amounts to the beneficiary, plus a 10% surcharge applied to the alimony debt until fully extinguished. (Article 36, Law No. 21.389) **Submission of Documents:** **Application Period:** From Wednesday, September 02, to Wednesday, September 09, 2026 **Observations** * For inquiries regarding internal selection processes, * Submitted documentation will not be returned, nor will applications received outside the specified deadline be accepted. * Applicants failing to submit all required documentation may be automatically disqualified from the process. * Applicants entering selection processes voluntarily agree to participate in all University-established evaluation systems, designed to assess both generic and technical competencies required for the position. * No distinctions, exclusions, or preferences based on race, gender, age, marital status, union affiliation, religion, political opinion, national ancestry, or social origin shall be made, as such would undermine or alter equality of opportunity or treatment in employment.